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Administrative Assistant

Lightspeed Systems

Role overview

Qualifications

  • 1–3 years of experience in an administrative, office support, coordinator, or customer service role
  • Strong organizational skills with excellent attention to detail
  • Ability to manage multiple tasks and priorities effectively
  • Strong written and verbal communication skills

Responsibilities

  • Coordinate meetings, appointments, and team calendars
  • Schedule internal and external calls and distribute meeting invitations
  • Prepare meeting agendas, notes, and follow-up action items when needed
  • Support travel arrangements, including bookings and itineraries

Key facts

Hard skills

Google Workspace

Other skills

  • Organizational Skills
  • Communication
  • Microsoft Office
  • Detail Oriented
  • Time Management
  • Teamwork
  • Reliability

About the company

Lightspeed Systems logo

Lightspeed Systems

E-Learning / EdTech

Lightspeed Systems® is dedicated to providing K-12 districts time-saving solutions to create safe, secure, and equitable education, so they focus where it matters most—students and learning. Lightspeed provides cloud-managed solutions: Security & Compliance, Safety & Wellness, and Engagement & Impact, purpose-built for school networks and devices. Headquartered in Austin, Texas, Lightspeed serves more than 20 million students using 11 million devices in 28,000 schools throughout 39 countries. Why Work Here? We work diligently and intelligently as a team to create innovative solutions and better ways of doing things. Every day, every employee has an opportunity to change the world in the most meaningful way: by improving education. Lightspeed Systems has the mentality of a start-up (collaboration, access, innovation) with the stability of a company that’s been around since 1999 — and we get bigger and smarter every day. #edtech #techjobs #atx #safeschools #k12

Company details

Company typeSME
IndustryE-Learning / EdTech
Company size201 - 500

Links

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Job description

At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology.

We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.

As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects.

This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK.

About The Role

  • Coordinate meetings, appointments, and team calendars.
  • Schedule internal and external calls and distribute meeting invitations.
  • Prepare meeting agendas, notes, and follow-up action items when needed.
  • Support travel arrangements, including bookings and itineraries.
  • Assist with planning team meetings, training sessions, and company events.
  • Process expenses and assist with administrative reporting.
  • Support onboarding and administrative activities for new employees.
  • Assist with special projects and administrative tasks as assigned.

About You

  • 1–3 years of experience in an administrative, office support, coordinator, or customer service role.
  • Strong organizational skills with excellent attention to detail.
  • Ability to manage multiple tasks and priorities effectively.
  • Strong written and verbal communication skills.
  • Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Comfortable learning new systems and tools.
  • Ability to handle confidential information appropriately.
  • Familiarity with expense management systems.
  • Knowledge of Google Workspace.

This is a remote position open to candidates residing in the United Kingdom.

ABOUT US 

With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. 

We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country.

ABOUT OUR ATX HQ 

If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 

  • 15,000 sq. ft. of open work area, offices, and huddle rooms 
  • Snacks galore and a private chef serving up lunch Tuesday through Thursday every week 
  • A state-of-the-art fitness center (with outfitted locker rooms)
  • Physical therapist onsite regularly 
  • Indoor and outdoor casual collaboration spots 
  • Pet-friendly office environment 
  • A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun 

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) 

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.

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MR

Marcus Rivera

Chief Revenue Officer

m.rivera@company.com
linkedin.com/in/marcusrivera
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