Role overview

Qualifications

At least 2 years of experience in administrative support or project management, preferably in an international context.
Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
Excellent written and verbal communication skills, with the ability to interact professionally with staff, volunteers, and external partners.
Ability to work independently and as part of a team in a remote, fast-paced environment.

Responsibilities

Provide general administrative support for the North Atlantic office.
Manage office inventory by keeping it organized and recording supply needs.
Lead all mailings from the North Atlantic office, preparing and mailing packages to members and staff.
Support the logistics and operational needs of the annual Girl Scout Cookie Program.

Key facts

Remote from: Italy
Part time
Mid-level (2-5 years)
Administrative Specialist
French, English, Italian

Hard skills

Project Management

Other skills

Organizational Skills
Microsoft Office
Time Management
Communication
Cultural Sensitivity
Teamwork
Detail Oriented

About the company

French Consulting

Company details

Company typeSME

Links

Website LinkedIn See all jobs

Your match analysis

See how your profile stacks up against this role.

We compared the job requirements to your profile to show where you're strong and where you fall short.

Job description

We are looking for individuals who want to join our team in Vicenza, Italy
Apply now!

Job Opportunity: Regional Overseas Administrative Associate
Location: Vicenza. Italy
Start Date: October 1, 2026
Schedule: Part-time (15 -20 hours/week)

Position Overview:
The Regional Overseas Administrative Associate will support the operational and programmatic functions of USA Girl Scouts Overseas (USAGSO). This role is responsible for assisting with various administrative, logistical, and coordination tasks, ensuring smooth and effective operations for Girl Scouts worldwide. The Regional Overseas Administrative Associate will provide support to staff and volunteers. This position requires a high level of organization, attention to detail, and the ability to manage multiple priorities while fostering a positive and efficient work environment.

Key Responsibilities:

Administrative Support: Provide general administrative support for the North Atlantic office. Manage office inventory by keeping inventory organized, accurately recording inventory supply, and identifying replenishment needs. Lead all mailings from the North Atlantic office by preparing and mailing packages to members and staff, including awards, rewards and incentives, product program materials, retail items, and other USAGSO materials. Coordinate and distribute USAGSO’s weekly staff newsletter. Provide support to the Finance and Administrative Associate, as needed, including managing petty cash.

Product Program Logistical Support: Support the logistics and operational needs of the annual Girl Scout Cookie Program, including but not limited to coordinating the distribution of cookies, arranging cookie transportation, creating, distributing, and following up cookie invoices, tracking and communicating Girl Experience rewards and prize drawings.

Membership Support: Provide as needed support to the North Atlantic Membership team.

Qualifications:

At least 2 years of experience in administrative support or project management, preferably in an international context.
Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
Excellent written and verbal communication skills, with the ability to interact professionally with staff, volunteers, and external partners.
Ability to work independently and as part of a team in a remote, fast-paced environment.
Proficiency in Microsoft Office Suite and other relevant software.
Knowledge of or experience with the Girl Scouts organization is a plus.
A high level of cultural sensitivity and the ability to work with diverse, international teams.

Requirements: 

Must possess a valid Department of Defense (DoD) identification card granting access to U.S. military bases.

Must have the ability to live and work in Italy for the duration of the position. 
Must possess a valid driver’s license.

Must be fluent in English, both written and verbal. Italian language skills a plus.

Must be or become a registered Adult Girl Scout and successfully pass a criminal background check in accordance with USAGSO.

Must conduct all work in accordance with the Girl Scout Mission, Promise, and Law, demonstrating integrity, respect, and commitment to the Girl Scout movement.

DOCPER/SOFA/Logistical Support Status

This position is not eligible for support under NATO Status of Forces Agreement (SOFA) supplemental agreement articles 72 or 73.

French Consulting is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Apply once. Then go straight to the hiring manager.

After you apply, unlock the direct contact details of the people who actually make the call. A quick follow-up makes you 5x more likely to land an interview.