Supplier Program Coordinator

• Collaborate with Program Management team to ensure that company is maximizing our recognition, utilization, and collection of corporate Spiff (Sales Person Incentive Funds) rebate programs available from our suppliers.

• Support the Program Management team by assisting with incoming Registration requests on behalf of the AVI-SPL Sales Team and submit requests to suppliers
• Relay information from submittals to suppliers to Sales Team
• Responsible for daily receiving of credits in payment of Spiff programs
• Completion of monthly spiff filings in support of AVI-SPL’s supplier programs
• Coordinate with company partners, suppliers and accounting department on all unpaid spiff claims within thirty days of filing
• Responsible for daily receiving of expected credits in payment of Spiff claims from our suppliers into accounting system
• Follow up with company’s suppliers on pending registrations
• Support Program Management team members with special projects when needed or requested by SVP Global Procurement

Other duties assigned as needed

• Ability to balance multiple tasks with changing priorities
• Ability to work and think independently and ensuring to meet deadlines
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
• Excellent attention to detail and organizational skills
• Must have clear and professional communication skills (written and oral) both internally and externally
• Proficient with Microsoft Office (Word, Excel, Outlook) with an emphasis on Excel reporting (pivot tables and formulas)
• Ability to conduct and analyze financial calculations
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Demonstrated customer service focus and client communication skills

• Minimum High School Diploma or equivalent
• A four-year degree and/or minimum 1-2 years’ experience in Procurement in similar or related field (Construction, Audiovisual, Telecommunications) preferred
• General knowledge of Operations and Procurement functions preferred
• Experience operating in a multi-state and/or complex matrix business environment is desirable

E

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The work environment is generally moderate in noise (inter-office conversations and computers/printers).

The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. 

• This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment

• This position does not have any direct reports

AVI-SPL reserves the right to alter work hours and work location as deems necessary

AVI-SPL is an Equal Opportunity Employer/AA/Disabled/Veteran Protected
VEVRAA Federal Contractor