Administrative Manager - Construction Services

Job Summary:

The Administrative Manager leads the administrative operations function supporting the Construction Services segment. This role supervises a team of operations administrators and specialists responsible for time and labor administration, PWA/IRA compliance support, Dynamics 365 administration, and administrative support for construction sites.

This position ensures administrative processes are accurate, timely, compliant, and scalable across construction operations. The role partners closely with Operations and support functions.

Responsibilities/Essential Functions:

1. Supervise, coach, and develop a team of operations administrators, compliance specialists, D365 administrators, and site administrative personnel. 
2. Assign work, monitor performance, establish priorities, and ensure administrative deadlines and service expectations are met. 
3. Participate in hiring, onboarding, training, performance management, corrective action recommendations, and workforce planning for the administrative team. 
4. Oversee time and labor administration, including time entry support, labor coding accuracy, corrections, approvals, and payroll deadline compliance. 
5. Partner with Payroll, HR, Operations, and site leadership to resolve timekeeping, labor, pay, and project coding issues. 
6. Oversee administrative support for PWA/IRA compliance, including prevailing wage, apprenticeship, certified payroll inputs, labor documentation, and audit readiness. 
7.  Maintain standardized procedures, checklists, and documentation controls for compliance-related administrative processes. 
8. Oversee Dynamics 365 administrative activities, including user support, data accuracy, workflow compliance, issue resolution, and process improvement. 
9. Ensure construction site administrators follow consistent processes for timekeeping support, project documentation, workforce records, daily reports, and site administrative needs. 
10. Serve as an escalation point for administrative, payroll, compliance, system, and field support issues. 
11. Develop and maintain SOPs, administrative controls, reporting routines, and KPIs for the Construction Services administrative function. 
12. Identify process gaps and implement improvements to increase accuracy, efficiency, compliance, and consistency across projects and sites.
13. Additional duties as needed or assigned 

Education & Experience Requirements:

• 5+ years of experience in construction administration, operations administration, payroll support, labor compliance, project administration, or a related field. 
• 2+ years of supervisory or team leadership experience. 
• Experience supporting field-based, construction, energy, industrial services, or project-based operations. 
• Working knowledge of timekeeping, labor administration, project documentation, payroll coordination, and job costing support. 
• Familiarity with prevailing wage, apprenticeship tracking, certified payroll, IRA, PWA, Davis-Bacon, or public works compliance requirements. 
• Experience using ERP, HRIS, payroll, timekeeping, or project administration systems. 
• Strong leadership, organizational, analytical, communication, and problem-solving skills. 
• Ability to manage multiple priorities, deadlines, stakeholders, and active projects. 
• High attention to detail and strong documentation discipline.

Work Environment/Physical Requirements:

The physical demands of are generally light and primarily aligned with office-based work unless visiting operational facilities/sites.

Specific requirements include:

• Extended periods of sitting at a desk and working on a computer or other digital devices.
• Frequent use of hands for typing, writing, and handling office equipment.
• Occasional walking during on-site visits to different areas within the organization.
• Active listening and clear speech are essential for effectively supporting and coaching leaders and employees.
• Ability to lift, carry, or move up to 25 pounds 
• Ability to wear all required personal protective equipment as required
• Exposure to varying weather conditions, including extreme heat, cold, rain, and wind if on location

Location: Location specific

FLSA Status: Exempt

Employment Type: Full-time

TAKKION is an Equal Opportunity Employer.