Role overview

Qualifications

Previous experience in real estate trust accounting or sales administration
Strong understanding of property sales processes and settlements
Experience working with CRM or trust accounting systems (Box+Dice preferred)
High attention to detail with strong accuracy in financial and legal documentation

Responsibilities

Process sold property files by entering sales details into Box+Dice (CRM Trust Account Software)
Save signed contracts and sales documentation into OfficeTech
Confirm deposit funds held in trust and liaise with solicitors as required
Send signed contracts to solicitors and maintain accurate filing

Key facts

Remote from: Philippines
Full time
English

Hard skills

Trust Laws Sales Administration Contract Management Settlement Online Communication

Other skills

Detail Oriented
Organizational Skills
Time Management
Accountability
Client Confidentiality

About the company

Virtual Staff 365

Management Consulting

VirtualStaff365 is a Melbourne-based outsourcing specialist, helping Australian businesses to get things done and saving up to 80% of costs. We specialise in recruiting and retaining home-based virtual assistants as well as helping larger businesses to source suitable outsourcing facilities (BPO's). We started employing virtual staff in 2009, and with the growth in offshoring, we have now been helping local Australian businesses to successfully take on virtual staff.

Company details

Company typeScaleup

IndustryManagement Consulting

Company size51 - 200

Links

Website LinkedIn See all jobs

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Job description

Our client is a respected real estate business in Australia, known for delivering professional property services with integrity and accuracy.

They are seeking a Sales Trust Administrator to join their team and manage end-to-end trust account and sales administration functions.

Job Responsibilities:

Process sold property files by entering sales details into Box+Dice (CRM & Trust Account Software).
Save signed contracts and sales documentation into OfficeTech.
Confirm deposit funds held in trust and liaise with solicitors as required.
Send signed contracts to solicitors and maintain accurate filing.
Prepare draft account sales, follow up on settlements, and send confirmations.
Ensure trust account transactions comply with industry regulations.
Collaborate with internal and external stakeholders to ensure smooth settlements.

Requirements

Previous experience in real estate trust accounting or sales administration
Strong understanding of property sales processes and settlements
Experience working with CRM or trust accounting systems (Box+Dice preferred)
High attention to detail with strong accuracy in financial and legal documentation
Ability to manage end-to-end contract and settlement administration
Strong organisational and time management skills
Confident written communication for liaising with solicitors and stakeholders
Ability to follow structured compliance and audit requirements
Strong sense of accountability and confidentiality when handling trust funds

Benefits

Permanent work-from-home set-up
Dayshift (Australian business hours)
Full Time
HMO
Annual leave
Christmas Bonus equivalent to 1 month's wage (pro-rata)

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