Accountant

Summary
The Accountant is responsible for maintaining accurate financial records, preparing reports, ensuring compliance with accounting standards, and supporting financial operations through timely analysis and reconciliation and works closely with operations, procurement, and finance teams to ensure data accuracy and timely processing.

Essential Duties

Technical Responsibilities:

• Ensure accuracy in data entry, invoice coding, reconciliations, and reporting.
• Prepare and record journal entries related to inventory, production, and general ledger accounts
• Assist with month-end and year-end close, including account reconciliations and variance analysis
• Petty cash reconciliation and journal entries
• Cash deposits to all banking facilities and assist in all Treasury functions
• Work closely with logistics teams to reconcile inventory in outside storage unit(s)
• Monthly bank reconciliation for corporate (and other assigned locations)
• Update weekly sales report with invoiced sales and open sales orders for all regions.

Accounts Receivable Duties

• Apply and post customer payments to Business Central ERP (Checks, ACH, etc.)
• Deposit checks into Checking (and other assigned checking accounts)
• Review Checking Account (and other assigned checking accounts) for digital payments
• Post or advise intercompany payments
• Generate weekly AR reports for management on balances and aging
• Update the Delinquent customers excel sheet in the shared folder for management and sales team to review
• Post sales credit memos, as needed
• Track aging of accounts receivable and follow up on overdue invoices with distributors, restaurants, and retail customers
• Process credit card payments through Stripe
• Review and distribute petty cash for employee reimbursements
• Assist with month-end and year-end close, including account reconciliations and variance analysis

Accounts Payable Duties:

• Receive, review, and verify invoices and payment requests for accuracy and proper approval
• Enter vendor invoices into Business Central ERP in a timely and accurate manner
• Match purchase orders, receipts, and invoices
• Resolve invoice discrepancies and follow up with vendors or internal departments as needed
• Maintain vendor records and ensure W-9s and other documentation are up to date
• Assist with month-end closing by reconciling AP accounts and preparing reports
• Respond to vendor inquiries and maintain good working relationships with suppliers
• Post recurring general journal entries
• Reconcile/Process Credit Cards transactions: Entering and saving of the document (receipts) supporting the charges; Downloading bank statement and reconciling to the receipts/postings
• Reconciliation of accounts to vendor statements: Enter vendor invoices; Processing adjustments to vendor invoices and invoice payments; Processing of check payments to vendors