Support Associate

Pharmacists Mutual Insurance Group has an opening for a Support Associate. This role assists with various administrative tasks within the Company which include mailroom duties, as well as other administrative tasks as assigned.

Support Associate

• Entry Level.

Essential Functions

Essential functions may include, but are not limited to the following:    

• Handles all tasks in regards to picking up, sorting, and delivering mail.
• Supports the insurance operations through processing of incoming documentation.
• Duplicates, collates, assembles, mails, and distributes materials as instructed.
• Operate equipment to complete daily print of policies and prepare for mailing.
• Understands computer operations and is capable of navigating multiple applications simultaneously and accurately.
• Acts as the backup to the front desk in assisting visitors and answers telephone calls, takes messages or refers the caller to the appropriate staff.
• Maintains customer files in storage.
• Represents the Company by providing superior internal and external customer service.
• Effectively manages and prioritizes assigned projects and deadlines.
• Manages multiple tasks at once.
• Ensures data quality, accuracy, and timeliness.
• Works with suppliers on ordering products for the operations of the mailroom.

Knowledge, Skills and Abilities

• Knowledge of standard office practices and procedures, and distributing mail.
• Ability to operate equipment necessary to print, assemble, and mail documents, including troubleshooting routine issues.
• Knowledge of telephone etiquette.
• Ability to organize and prioritize work.
• Obtain and utilize sensitive information discreetly and objectively.
• Maintain records, prepare reports and conduct correspondence related to the work.
• Correct English usage, spelling, grammar, vocabulary and punctuation.
• Displays strong interpersonal skills.
• Presents oneself in a positive, professional manner.
• Uses initiative and applies innovative thinking.
• Establishes and maintains effective working relationships in a team environment through written and oral communication.
• Contributes effectively to the accomplishment of Company and department goals and objectives.
• Collects, interprets, and inputs data efficiently and accurately.
• Determines when and how to escalate concerns to the appropriate level of management.
• Utilizes computer and related software effectively.
• Skilled in speaking the English language; any additional languages would be helpful.
• Basic knowledge of Microsoft computer programs.