Project Coordinator

For more than 35 years, EBI Consulting has helped clients solve complex challenges and unlock greater value from their assets. What sets us apart is not only the depth of our technical expertise, but also the breadth of services we provide across the entire building and asset lifecycle. We take the time to understand each client’s unique goals, delivering tailored solutions, actionable insights, and customized reporting that go beyond what traditional environmental and engineering consulting firms typically offer. Whether our clients are acquiring, developing, operating, or divesting assets, they rely on EBI as a trusted partner to reduce risk, navigate complexity, and maximize long-term value.

Position Summary

EBI Consulting is seeking a full-time Project Coordinator to support clients within our Real Estate Practice. This role is responsible for staffing and coordinating projects within an assigned geographic region, technical area, and/or practice segment. The Project Coordinator plays a critical role in ensuring on-time project delivery, balanced workload distribution, and effective utilization of internal and external resources. In addition to staffing responsibilities, the Project Coordinator may assist with related operational tasks, including project booking, meeting and training coordination, onboarding and training new staff on calendar management, and supporting system updates.

This position reports to the National Project Coordination Manager and can either be a fully remote, work from home position, or report into our Burlington, MA corporate headquarters depending on the location of the successful candidate. As such, candidates must already have an established office in their residence and be able to thrive in this working environment or be comfortable working in an office environment. 

Essential Duties and Responsibilities

• Assign new project workload within one business day of booking, ensuring personnel with appropriate qualifications and experience are assigned to specific tasks
• Make staffing decisions based on staff qualifications, availability, capacity, and deadlines, while considering cost-efficiency
• Optimize resource utilization by minimizing travel costs, grouping site visits, and leveraging both internal and external resources
• Coordinate with outside consultants and subcontractors as directed, including vendor fee negotiations, scope and deadline communication, purchase order management, and payment reconciliation
• Manage site visit preparation activities, including subject property verification, ordering ERIS or other required services, provisioning templates, distributing POC verification and pre-survey questionnaires, and uploading client-provided materials
• Confirm site visits for assigned assessors
• Respond promptly and professionally to internal and external emails
• Maintain accurate and up-to-date records within Salesforce
• Communicate regularly with the National Project Coordination Manager and Area Operations Managers regarding staffing challenges, technical capacity concerns, and issue resolution
• Enter and maintain assignments in staff calendars, including site visits and report writing time

Qualifications and Capabilities

• Associate’s Degree or higher from accredited university preferred
• Less than 3 years administrative and/or operations support experience
• In lieu of collegiate degree, an equivalent combination of education, training and professional experience may be considered
• Proficiency in Excel and Outlook (competency test will be administered as part of the interview process)

Application Disclaimer

At EBI, we cultivate a welcoming and collaborative culture. We are proud to be an Equal Employment Opportunity employer and encourage diverse candidates to apply. We do not discriminate against qualified individuals based on their status as a protected veteran or individuals with disabilities, nor do we discriminate based on sex, race, color, religion, national origin, age, marital status, gender identity, gender expression, or sexual orientation. All vendors are expected to maintain a working environment free from discrimination or harassment.

The reasonable estimate of the salary range for this position is $55,000 - $60,000. The salary range describes the minimum to maximum base salary range for this position across applicable US locations. This position may also be eligible for a bonus whereby total compensation may exceed base salary depending on individual performance. The actual compensation offered will be based on a range of factors that are considered in making compensation decisions including, but not limited to; geographic location, work experience, education, licensure requirements, knowledge, skills/level, qualifications and budget. For an overview of our benefits, please refer to our website.

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