Proposal Specialist — Patient Recruitment

At Trialbee, we're on a mission to make clinical trials more accessible, inclusive, and efficient — connecting patients to the research that could change their lives. As Proposal Specialist, you'll be the engine behind how we bring that mission to life in front of clients — ensuring every proposal we send out is accurate, compelling, and built to win.

This is a role for someone who thrives on getting things right. Someone who can hold multiple workstreams at once, chase down the detail that others miss, and turn a complex set of inputs into a polished, client-ready deliverable. You'll work shoulder-to-shoulder with Trial Strategy Leads, Sales, Partnerships, and Operations — sitting at the centre of how Trialbee converts opportunities into partnerships.

This is how you will contribute

• Support Trial Strategy Leads in preparing proposals and client deliverables from brief through to final submission

• Review RFPs and supporting documentation to identify requirements, deliverables, and timelines

• Build proposal foundations using approved templates, historical performance data, case studies, and standard content

• Coordinate inputs across Sales, Partnerships, Trial Strategy, Operations, and Marketing — including partnership quotes

• Maintain and organise proposal content libraries, templates, and supporting documentation

• Support data visualisations and quality reviews to ensure every deliverable is accurate, complete, and on-brand

• Leverage AI-enabled tools to improve the speed, quality, and consistency of proposal workflows

• Identify opportunities to improve how we work — processes, organisation, and cross-team collaboration

Who we're looking for

• 1–3 years of experience in proposal coordination, patient recruitment, clinical trial operations, or a related clinical research function

• A solid understanding of patient recruitment strategies and the clinical trial landscape

• Strong organisational skills and the ability to juggle multiple priorities without dropping the ball

• A proactive mindset — you spot what needs doing and you do it

• Experience coordinating across multiple stakeholders and pulling together inputs from different teams

• Clear, confident written and verbal communication

• Comfort with AI-enabled tools and a genuine curiosity about how technology can improve the way we work

• Sharp attention to detail and a commitment to quality in everything you produce

Fully remote and globally connected — we welcome candidates from across Europe and the US.

Meet the team

This role sits within our commercial team, inside our Sales Operations function — the team that turns Trialbee's business strategies into real-world execution. You'll report into the Sales Operations leadership and work shoulder-to-shoulder with a group of experienced Directors and specialists spanning Trial Strategy, Partnerships, and Commercial Operations.

Life at Trialbee

At Trialbee, we are all passionate about making a difference as we innovate the future of clinical trial patient enrollment. You will work with a dynamic team who work together in an inclusive environment across the globe.

What we offer:

• A global community of talented people working from 11 different countries

• Purpose-driven work — every proposal you help build brings patients one step closer to life-changing research

• A genuinely collaborative team where strategy, science, and creativity sit together

• Real cross-functional exposure across Sales, Operations, Partnerships, and Product

• A people culture built on our values: Humble, Kind, Curious and Fun

• A fast-paced, high-energy, and high-performance environment

Do you want to get involved in work that makes a difference in the world? Are you looking for a company with an innovative and collaborative environment – where everyone has a voice? Apply today!