Masters degree or Bachelors degree and 2 years of experience or Associates degree and 6 years of experience or High school diploma / GED and 8 years of experience
Exceptional knowledge of software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet)
Strong communication and attention to detail
Experience with contracts and/or invoicing preferred
Requirements:
Partner with SPO to plan, operationalize and execute conferences relating to disease state discussions
Coordinate event logistics including room booking and investigator coordination
Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders
Maintain contract tracking in appropriate systems
Job description
Client: large biotech
Title: Clinical Operations & Contracts Coordinator
Location: Fully remote (must be able to support PST hours)
The ideal candidate is a highly organized, detail-oriented professional with experience supporting financial, strategic, operational planning, clinical contracting training operations in a regulated biotech, pharma, or medical device environment. This individual brings strong PowerPoint, Excel and SmartSheet skills, a project-management mindset, and the ability to coordinate cross-functionally with finance, contracting teams, administrators, and healthcare professionals. They are comfortable supporting clinical advisory boards, managing dashboards, tracking deliverables, and ensuring contract-related follow-ups and documentation are completed accurately and on time. Success in this role requires adaptability, strong follow-through, discretion with confidential information, and the ability to quickly learn evolving systems such as Salesforce and procurement tools. Candidates should thrive in a fast-paced, remote environment.
Purpose / Accountabilities:
This role will provide support for contracts, operations and niche conferences to the Clinical Development Therapeutic Area. Reporting into the Senior Manager for Strategic Planning & Operations (SPO), this position will directly support logistics for niche scientific and clinical conferences, manage operational workflows, and support cross-functional activities.
Position operates within a fast-paced environment, and the ideal candidate will possess the ability to take initiative, solve problems, work independently and exercise appropriate judgment.
Responsibilities:
1. Niche Conference & Event Support
- Partner with SPO to plan, operationalize and execute conferences relating to disease state discussions.
- Coordinate event logistics including room booking and investigator coordination.
- Track sponsorship commitments and provide weekly progress reports.
2. Operational & Business Support
- Support SPO in developing presentation materials, strong PowerPoint skillset helpful.
- Contribute to onboarding and communication workflows.
3. Contracting & Invoicing Coordination
- Support contracting workflows including Confidential Disclosure, Fee-for-Service, and Purchase Orders.
- Support resolution of contract and budget issues
- Maintain contract tracking in appropriate systems
- Maintain payment data tracking in appropriate systems
- Responsible for providing information for entry into systems
Required Competencies & Skills:
Exceptional knowledge of software packages (e.g. Office 365 esp. Excel, Word, PowerPoint, SharePoint, Microsoft Teams, SAP, Ariba, Smartsheet) with ability to integrate and up-level using latest technologies such as GPT and LLMs
Strong communication, attention to detail, ability to manage multiple priorities, problem solving, and ability to work independently.
• Experience with contracts and/or invoicing preferred.
• Proactively identifies and implements process improvement opportunities.
• Ability to create documentation for team processes.
• Excellent verbal and written communication skills. Communicates effectively within department.
• Negotiation and relationship management skills
• Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
• Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments.
• Self-motivates and takes full responsibility and ownership of tasks assigned.
Basic Qualification:
Masters degree OR Bachelors degree and 2 years of experience OR Associates degree and 6 years of experience OR High school diploma / GED and 8 years of experience
