🏡 Real Estate Transaction Specialist (Transaction Coordination & Closings) – Remote
Full-Time | Remote | U.S. Business Hours
🚀 About the Role
We’re hiring a highly organized and detail-oriented Real Estate Transaction Specialist to manage the full transaction lifecycle for single-family real estate acquisitions and dispositions.
This is not a basic administrative role.
You’ll play a critical role in:
✅ transaction coordination
✅ contract management
✅ title & closing coordination
✅ stakeholder communication
✅ deadline enforcement
✅ CRM and transaction tracking
You’ll serve as the operational backbone between:
- sellers
- buyers
- title companies
- agents
- internal teams
to ensure transactions move from contract execution through closing accurately, efficiently, and without delays.
If you thrive in:
- fast-paced real estate environments
- wholesale or investment transactions
- high-volume deal coordination
- deadline-driven workflows
- operational execution
this role is a strong fit.
🔥 What You’ll Own
Transaction Lifecycle Management (Primary Focus)
- Manage the full transaction process from executed contract through closing
- Coordinate single-family acquisitions and dispositions simultaneously
- Handle 30–50 active transactions without missed deadlines or operational gaps
- Maintain visibility into:
- contract status
- inspections
- title updates
- financing milestones
- closing timelines
- Ensure all transaction workflows remain organized and on track
Contracts & Documentation
- Draft, send, and manage:
- purchase agreements
- amendments
- addenda
- closing documents
- Ensure all documents are:
- accurate
- complete
- properly executed
- version-controlled
- Manage e-signature workflows using:
- HelloSign
- Dropbox Sign
- similar platforms
- Maintain organized and audit-ready transaction files
Timeline & Deadline Enforcement
- Track and enforce:
- contingency deadlines
- inspection periods
- financing timelines
- closing dates
- Maintain a zero-miss approach to transaction management
- Identify risks, delays, and bottlenecks proactively
- Escalate and resolve issues before they impact closings
Inspection, Title & Closing Coordination
- Coordinate:
- inspections
- property access
- title workflows
- closing logistics
- Work closely with title companies to resolve:
- liens
- curative items
- ownership issues
- title discrepancies
- Ensure smooth and timely closings across all assigned deals
Communication & Stakeholder Management
- Serve as the primary point of contact for:
- sellers
- buyers
- agents
- title companies
- internal teams
- Maintain proactive daily communication and follow-ups
- Provide clear and professional transaction updates
- Ensure all stakeholders remain aligned throughout the process
CRM & Transaction Reporting
- Maintain accurate transaction records inside CRM systems
- Update:
- deal stages
- notes
- tasks
- closing statuses
in real time
- Provide regular transaction status updates to leadership
- Ensure clean pipeline visibility and reporting accuracy
💻 Required Experience & Skills
Core Requirements
- 8–10 years of hands-on experience in:
- real estate transaction coordination
- single-family purchase & sale transactions
- contract-to-close transaction management
- Strong familiarity with:
- wholesale real estate
- investor transactions
- acquisition workflows
- Proven ability to manage:
- 30–50 concurrent transactions
- high-volume real estate pipelines
- Strong experience with:
- Gmail
- Google Sheets
- Google Calendar
- CRM systems (Salesforce preferred)
- e-signature platforms
- Excellent written and verbal English communication skills
- Strong attention to detail and deadline management
- Comfortable speaking daily with:
- sellers
- buyers
- title companies
- agents
⭐ Ideal Experience
- Experience coordinating:
- off-market acquisitions
- investor-driven transactions
- wholesale real estate deals
- Familiarity with:
- U.S. title processes
- lien resolution
- curative workflows
- Background in:
- real estate investment firms
- wholesalers
- iBuyers
- high-volume acquisition teams
- Experience building:
- transaction workflows
- KPI reporting
- operational documentation
🧠 What Makes You a Strong Fit
- Extremely detail-oriented and process-driven
- Comfortable managing high transaction volume under pressure
- Proactive problem-solver who anticipates issues early
- Strong communicator with confidence handling multiple stakeholders
- Highly accountable with strong operational ownership
- Organized and calm in deadline-heavy environments
- Able to work independently without constant oversight
📅 What a Typical Day Looks Like
- Review active deals and upcoming deadlines
- Follow up with title companies, sellers, buyers, and agents
- Draft and send contracts, amendments, and addenda
- Coordinate inspections and closing logistics
- Resolve title issues and outstanding transaction items
- Update CRM records and transaction trackers
- Escalate risks and provide leadership updates
In short:
You ensure every transaction stays organized, compliant, and moving toward closing without delays or operational gaps.
📊 Key Metrics for Success (KPIs)
- Zero missed deadlines or contingencies
- On-time closings across all assigned transactions
- Accuracy of contracts and transaction documentation
- Effective management of 30–50 concurrent deals
- Strong stakeholder communication and responsiveness
- Clean CRM hygiene and transaction reporting accuracy
🌟 Why This Role Stands Out
- High-ownership role inside a fast-moving real estate environment
- Direct exposure to:
- acquisitions
- dispositions
- title coordination
- investor transactions
- Opportunity to work closely with leadership and operations teams
- Fully remote role with structured systems and clear accountability
- Strong long-term growth opportunities into:
- Transaction Operations Manager
- Real Estate Operations
- Acquisition Operations
- Closing Management
🧪 Interview Process
- Initial Phone Screen
- Video Interview with Pavago Recruiter
- Client Interview
- Offer & Background Verification
👉 Apply Now
If you:
- thrive in fast-paced real estate transaction environments
- excel at keeping deals organized and moving forward
- are experienced in wholesale or investment transaction coordination
- can manage high-volume closings without missing details
this role is a strong fit for you.
