As Associate Project Manager (APM), you provide project support to help
ensure that projects are completed on time, on budget, and meet Red
Nucleus quality standards. While completing tasks that are critical to project
success, you will also gain exposure to the entire project development
process. This training, exposure, and experience may position you to become
a Project Manager in the future.
As part of your daily responsibilities, you work closely with roles such as
Project Managers (PM), Account Managers (AM), Medical Writers (MW),
Instructional Designers (ID), Artists, Developers, Medical Editors (ME), and
Editorial Associates (EA) as well as the Client Service Director (CSD) who
leads the team.
RESPONSIBILITIES
Your responsibilities as an APM are divided into 6 core areas: Business
Development, Timeline Development and Management, Client Interaction,
Team Management, Tactical Development, and Financial Management. The
tasks and responsibilities within these core areas will expand over time as
you progress through your journey and gain knowledge, skills, and
experience in the role.
Business Development
- Assist in the completion of Requests for Information (RFIs)
- Set up proposal shells and/or pitch deck files; integrate
standard/existing content as directed
- Participate in brainstorming sessions
Timeline Development and Management
- Create first drafts of timelines for core offering projects
(requires PM/CSD review)
- Update project timelines as dates change throughout the
project
- Update team task list with input from PMs or CSD
Client Interaction
- Listen in on client status calls
- Create/update status reports and call recaps based on call
participation and project progress
Team Management
- Coordinate MLR submission efforts with your team’s assigned
EA in the Pune, India office
- Support CSD/PM in completing client and project-related
requests as needed
Tactical Development
- Complete general freelance contract agreements with input
- from CSD/PMs
- Purchase/scan references for team writers
- Clean track changes and comments before materials are
ready for delivery to a client
- Serve as RN administrator for client MLR systems
- Prep, upload, and complete MLR submissions
Download/share comments (client/MLR) with team
- Communicate with and schedule audio and video talent
- Set up, edit, and execute audio recordings (including script
preparation, directing sessions, post-production of files, etc.)
- Serve as production assistant for video shoots (including
preparing scripts, creating shot lists, working with video
producer/director to create a schedule for shoots, casting,
securing talent release forms, purchasing/securing props and
wardrobe, running teleprompter)
- Identify and integrate time code details into storyboards for
development team
- Create citation sequencing when requested by CSD/PM
- Assist in workshop preparation/execution (eg, research &
order props and supplies, create materials & print
spreadsheets)
- Clean/archive project files
Financial Management
- Enter freelancer (including talent) invoices into BigTime, code,
and provide to Finance department for processing/payment
- Code receipts for pass-through costs (such as reference
articles and other expenses) and provide to Finance
department for processing
- Help to monitor statements of work against key project
deliverables to ensure alignment with budget (eg, performing
screen counts and seat time checks)
- Run various project/team reports (eg, budget to actuals
comparison, etc.)
REQUIREMENTS
- Bachelor’s degree (BA/BS)
- The ability to work full-time in our Yardley, PA office, including ability
to occasionally work evenings or weekends to meet project deadlines
- Exceptional teamwork, interpersonal, communication, and
organizational skills
- The ability to independently, proactively, and effectively prioritize and
manage multiple tasks
- A high level of motivation, adaptability, curiosity, and the capability to
deal with pressure positively
- Willingness and ability to occasionally travel to client meetings/events
- Experience with/exposure to project management,
creative/instructional content development, graphic design,
programming, media creation, content editing, and/or quality
assurance
#LI - KS1
