Trauma Registrar (Casual Call, Remote Possible)

Must reside in Montana.

Position Summary: 

The Trauma Registrar retrieves, abstracts, analyzes, and enters clinical and demographic data into the trauma registry database in accordance with American College of Surgeons (ACS), State of Montana, and organizational guidelines. This role supports the integrity, accuracy, and completeness of trauma program data used for quality improvement, benchmarking, reporting, and regulatory compliance. The incumbent collaborates with the Trauma Program leadership team to identify trends, support performance improvement initiatives, and maintain compliance with trauma registry standards. The Trauma Registrar also assists with trauma-related reporting, committee preparation, and registry maintenance activities.

Minimum Qualifications:

Required

• High School Diploma or equivalent.
• Completion of a Trauma Registry Course within one (1) year of hire.
• Completion of the Association for the Advancement of Automotive Medicine (AAAM) Injury Scale Course within one (1) year of hire.
• Completion of an International Classification of Diseases, Tenth Revision, Clinical Modification (ICD-10-CM) course within the last five (5) years or within one (1) year of hire.

Preferred

• College or vocational training in healthcare.
• Current Montana Emergency Medical Technician (EMT) licensure.
• Prior experience in trauma registry, medical coding, or healthcare data abstraction.
• Experience with healthcare quality improvement systems and reporting processes.

Essential Job Functions: In addition to the essential functions of the job listed below, employees must have on-time completion of all required education as assigned per DNV requirements, Bozeman Health policy, and other registry requirements.

• Attend an International Classification of Diseases, Tenth Revision, Clinical Modification (ICD-10-CM) course every five (5) years to maintain current coding knowledge and compliance.
• Organize and maintain trauma registry data systems in accordance with trauma registry operational standards and regulatory requirements.
• Retrieve, abstract, and process patient data as established by the American College of Surgeons (ACS) and the State of Montana.
• Analyze trauma patient records for completeness, accuracy, and compliance with trauma registry guidelines.
• Complete chart reviews and submit required data to the National Trauma Data Bank (NTDB) and State of Montana trauma registry.
• Generate reports and provide trauma registry data to support trauma program quality review, benchmarking, and reporting activities.
• Report quality, documentation, and system concerns that may impact trauma program integrity to the Trauma Coordinator.
• Attend trauma committee meetings and assist with meeting documentation and follow-up activities as assigned.
• Assist with trauma-related education, prevention, and community outreach activities as assigned.
• Perform trauma scribe responsibilities and additional trauma program support duties as assigned.

Knowledge, Skills and Abilities

• Demonstrates sound judgment, patience, and maintains a professional demeanor at all times
• Exercises tact, discretion, sensitivity, and maintains confidentiality
• Performs essential job functions successfully in a busy and stressful environment
• Learns current and new computer applications and office equipment utilized at Bozeman Health
• Strong interpersonal, verbal, and written communication skills
• Analyzes, organizes, and prioritizes work while meeting multiple deadlines

Schedule Requirements

• This role requires regular and sustained attendance.
• The position may necessitate working beyond a standard 40-hour workweek, including weekends and after-hours shifts.
• On-call work may be required to respond promptly to organizational, patient, or employee needs.

Physical Requirements

• Lifting (Rarely – 30 pounds): Exerting force and/or using a negligible amount of force to lift, carry, push, pull, or otherwise move objects or people.
• Sit (Continuously): Maintaining a sitting posture for extended periods may include adjusting body position to prevent discomfort or strain.
• Stand (Occasionally): Maintaining a standing posture for extended periods may include adjusting body position to prevent discomfort or strain.
• Walk (Occasionally): Walking and moving around within the work area requires good balance and coordination.
• Climb (Rarely): Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like using feet and legs; may also use hands and arms.
• Twist/Bend/Stoop/Kneel (Occasionally): Twisting, bending, stooping, and kneeling require flexibility and a wide range of motion in the spine and joints.
• Reach Above Shoulder Level (Occasionally): Lifting, carrying, pushing, or pulling objects as necessary above the shoulder, requiring strength and stability.
• Push/Pull (Occasionally): Using the upper extremities to press or exert force against something with steady force to thrust forward, downward, or outward.
• Fine-Finger Movements (Continuously): Picking, pinching, typing, or otherwise working primarily with fingers rather than using the whole hand as in handling.
• Vision (Continuously): Close visual acuity to prepare and analyze data and figures and to read computer screens, printed materials, and handwritten materials.
• Cognitive Skills (Continuously): Learn new tasks, remember processes, maintain focus, complete tasks independently, and make timely decisions in the context of a workflow.
• Exposures (Rarely): Bloodborne pathogens, such as blood, bodily fluids, or tissues. Radiation in settings where medical imaging procedures are performed. Various chemicals and medications are used in healthcare settings. Job tasks may involve handling cleaning products, disinfectants, and other substances. Infectious diseases due to contact with patients in areas that may have contagious illnesses.

*Frequency Key: Continuously (100% - 67% of the time), Repeatedly (66% - 33% of the time), Occasionally (32% - 4% of the time), Rarely (3% - 1% of the time), Never (0%).