GoHighLevel Marketing Operations Specialist (GoHighLevel + Social Media + Executive Operations) – Remote | PST Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours (PST Required)
About the Role
We’re hiring a highly organized and execution-focused GoHighLevel Marketing Operations Specialist to support marketing execution, executive operations, CRM workflows, content coordination, and community management for a fast-growing entrepreneurial business.
This is not a strategy-only marketing role.
This is a hands-on execution role for someone who:
- Thrives in fast-moving startup environments
- Loves systems, structure, and organization
- Takes ownership of follow-through
- Can manage multiple workflows without things slipping through the cracks
You will play a critical role in keeping:
- Marketing campaigns
- Social media content
- CRM systems
- Onboarding workflows
- Communication pipelines
- Community operations
- Executive coordination
running smoothly every day.
What You’ll Own
Executive & Operational Coordination
- Manage scheduling, calendar coordination, and administrative workflows
- Organize operational trackers and internal systems
- Support leadership with communication and day-to-day execution
- Maintain structured documentation, files, and process organization
- Identify workflow gaps and proactively improve operational efficiency
Social Media & Marketing Execution
- Create, schedule, and publish content across:
- LinkedIn
- Facebook
- Instagram
- Online communities
- Manage:
- Comments
- Direct messages
- Community engagement
- Social interactions
- Track engagement metrics and maintain reporting dashboards
- Support campaign launches and promotional initiatives
GoHighLevel CRM & Email Marketing
- Build and manage workflows inside GoHighLevel
- Create and optimize:
- Automations
- Nurture sequences
- Email campaigns
- Follow-up systems
- Maintain clean CRM records and accurate pipeline management
- Ensure all lead and participant communication is handled on time
Content & Program Support
- Edit short-form videos and marketing clips using:
- Veed
- Opus Clips
- Canva
- Similar editing tools
- Format:
- Guides
- Workbooks
- Scripts
- Cheat sheets
- Digital resources
- Ensure brand consistency across all content and materials
Community & Membership Administration
- Support participant onboarding and communication
- Organize and maintain digital program materials
- Track member progress and updates
- Troubleshoot minor platform or account issues
- Ensure a smooth participant experience throughout programs
Research & Lead Generation
- Research Ideal Client Profiles (ICPs)
- Build prospect lists and outreach databases
- Support lead generation campaigns and outreach execution
- Compile reports and research findings for leadership
Administrative & Communication Support
- Maintain organized inbox management and communication systems
- Prioritize urgent requests and ensure proper follow-through
- Keep shared files, folders, and workflows clean and accessible
- Support day-to-day business operations and coordination
What Makes You a Strong Fit
- You are highly execution-oriented and reliable
- You naturally create structure and organization
- You communicate clearly and professionally
- You thrive in startup environments where priorities move quickly
- You take ownership instead of waiting for instructions
- You are proactive, detail-oriented, and operationally strong
- You enjoy balancing operations, marketing, and coordination work
Required Experience & Skills
- Experience in:
- Executive Assistant
- Marketing Coordinator
- Operations Support
- Virtual Assistant
- Marketing Operations roles
- Experience supporting:
- Founders
- Coaches
- Startups
- Entrepreneurial businesses
- Strong experience with:
- GoHighLevel
- CRM systems
- Marketing automations
- High proficiency in:
- Google Workspace
- Google Sheets
- Google Calendar
- Google Drive
- Experience with:
- Canva
- Veed
- Opus Clips
- Short-form editing tools
- Strong understanding of:
- LinkedIn
- Facebook
- Instagram
- Online community management
- Strong written English communication skills
- Excellent multitasking and organizational abilities
- Ability to work independently with minimal supervision
Nice-to-Have Experience
- Experience inside:
- Coaching businesses
- Agencies
- Creator businesses
- Membership communities
- Familiarity with:
- Paid ads
- Landing pages
- Funnels
- Email marketing strategy
- Experience using:
- Slack
- Notion
- Airtable
- ClickUp
- HubSpot
What a Typical Day Looks Like
- Schedule and publish social media content
- Manage GoHighLevel workflows and email campaigns
- Respond to DMs and participant inquiries
- Coordinate operational and administrative tasks
- Update CRM pipelines and contact records
- Edit short-form marketing content
- Support onboarding and membership communication
- Conduct lead research and organize outreach data
- Ensure leadership stays organized and operationally supported
In short:
You are the operational backbone behind marketing execution, CRM systems, communication, and day-to-day coordination.
Key Metrics for Success (KPIs)
- Consistent and timely social media publishing
- Clean and organized CRM/workflow management
- High engagement and responsive communication
- Zero missed follow-ups or participant gaps
- Well-maintained program materials and systems
- Strong operational reliability and execution quality
Why This Role Stands Out
- Work directly with entrepreneurial leadership
- High ownership and visibility across the business
- Blend of:
- Marketing
- Operations
- Executive support
- Content coordination
- Exposure to modern marketing automation systems
- Opportunity to improve and optimize workflows
- Remote flexibility in a fast-growing environment
Interview Process
- Initial Screening Call
- Marketing & Systems-Focused Interview
- Practical Task (Content or Workflow Exercise)
- Final Interview
- Internal Review & Approval
- Offer & Onboarding
Apply Now
If you:
- Love organization and execution
- Enjoy supporting fast-moving businesses
- Are comfortable inside GoHighLevel and marketing systems
- Thrive balancing operations, content, and communication
This role is a strong fit for highly organized operators who can keep marketing systems, workflows, and day-to-day execution running smoothly in a fast-paced business environment.
