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AI Automation Specialist

Key Facts

Remote From: 
Full time
English

Other Skills

  • Google Sheets
  • Systems Thinking
  • Communication
  • Analytical Thinking
  • Problem Solving

Roles & Responsibilities

  • Proven experience in automation and workflow design, with a track record of process optimization.
  • Hands-on experience building automation using Zapier, Make, n8n, and Power Automate.
  • Experience integrating AI tools (OpenAI, Anthropic, Google AI) via APIs/Webhooks and data structures.
  • Strong analytical, problem-solving, and excellent communication and documentation skills.

Requirements:

  • Build end-to-end AI-powered automations and scalable workflows to reduce manual work across operations, customer support, marketing, and HR.
  • Integrate systems via APIs, webhooks, and third-party connectors, ensuring seamless data flow and rapid troubleshooting.
  • Analyze business processes to design automation solutions, monitor performance, and optimize speed, scalability, and accuracy.
  • Document automation logic, triggers, outputs, and SOPs; communicate progress and outcomes to stakeholders; collaborate with cross-functional teams.

Job description

AI Automation Specialist (Zapier, APIs, ChatGPT, Workflow Automation) – Remote | U.S. Hours

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

We’re hiring an AI Automation Specialist to design and deploy scalable, AI-powered workflows that eliminate manual work and improve operational efficiency.

This is not a theory or research role.
You will be responsible for:

  • Building real automations
  • Integrating systems
  • Deploying workflows that drive measurable impact

If you’ve actually built automations end-to-end and can connect systems + AI — this role is built for you.

What You’ll Own

1. Process Analysis & Automation Design

  • Analyze business workflows and identify automation opportunities
  • Design systems that:
    • Reduce manual effort
    • Improve speed and accuracy
  • Translate business needs into scalable automation solutions

2. AI & Workflow Automation Development

  • Build automations using:
    • Zapier
    • Make
    • n8n
    • Power Automate
  • Integrate AI tools like:
    • ChatGPT
    • Claude
    • Gemini
  • Automate workflows across:
    • Operations
    • Customer support
    • Marketing
    • HR
    • Reporting

3. System Integrations & Technical Execution

  • Connect systems using:
    • APIs
    • Webhooks
    • Third-party integrations
  • Ensure smooth data flow across tools
  • Troubleshoot and fix automation issues quickly

4. Optimization & Performance

  • Monitor workflow performance and reliability
  • Improve:
    • Speed
    • Scalability
    • Accuracy
  • Continuously refine automations based on results

5. Documentation & Visibility

  • Document workflows clearly (logic, triggers, outputs)
  • Maintain structured SOPs for automations
  • Provide visibility to stakeholders on:
    • What’s automated
    • What impact it’s driving

6. Cross-Team Collaboration

  • Work with non-technical teams to gather requirements
  • Translate ideas into working automation systems
  • Recommend improvements proactively

What Makes You a Strong Fit

  • You’ve built real automations, not just explored tools
  • You think in:
    • Systems
    • Workflows
    • Efficiency
  • You’re both:
    • Technical enough to build
    • Clear enough to communicate
  • You’re curious and keep up with AI/automation tools
  • You execute fast and iterate constantly

Must-Have Requirements

  • Proven experience in:
    • Automation
    • Workflow design
    • Process optimization
  • Hands-on experience with:
    • Zapier / Make / n8n / Power Automate
  • Experience integrating AI tools (OpenAI, Anthropic, Google AI)
  • Understanding of:
    • APIs
    • Webhooks
    • Data structures
  • Strong analytical and problem-solving skills
  • Excellent communication and documentation ability

Nice to Have

  • Programming experience:
    • Python
    • JavaScript
  • Experience with:
    • Google Sheets / Airtable / Notion
  • Familiarity with:
    • HubSpot
    • Salesforce
    • ClickUp
  • Knowledge of:
    • Prompt engineering
    • AI workflow optimization
  • Experience with RPA tools like:
    • UiPath

Tools You’ll Work With

  • Google Workspace
  • Automation platforms (Zapier, Make, n8n)
  • AI APIs & tools
  • Project management tools (Asana, ClickUp)
  • Slack

What a Typical Day Looks Like

  • Identify automation opportunities in existing workflows
  • Build and test AI-powered automations
  • Connect systems via APIs and integrations
  • Debug and optimize workflows
  • Document processes and logic
  • Collaborate with teams on improvements

In short:
You replace manual work with scalable, reliable automation systems.

Key Metrics (KPIs)

  • Number of processes automated
  • Reduction in manual workload
  • Workflow uptime and reliability
  • Accuracy of automation outputs
  • Quality of documentation
  • Speed of implementation

Why This Role Stands Out

  • Direct impact on efficiency and scalability
  • Work at the intersection of AI + operations
  • High ownership and autonomy
  • Opportunity to build real systems used daily
  • Rapid learning in a fast-evolving space

Interview Process

  • Initial Phone Screen
  • Video Interview
  • Practical Assessment (automation scenario)
  • Client Interview
  • Offer & Onboarding

Apply Now

If you’re someone who:

  • Builds automations that actually work
  • Thinks in systems and workflows
  • Loves removing manual work

This role is a strong fit.

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