Manager, Sourcing and Vendor Management

Established in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings).  In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient reimbursements and travel.   

Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier.  If this interests you, we’d love to have you join our rapidly growing team!    

Position Summary:   

The Manager of Sourcing and Vendor Management reports directly to the Senior Vice President, Compliance working within the overall corporate umbrella of Compliance.  They oversee the end-to-end relationships with external suppliers, focusing on sourcing, contract negotiation, performance monitoring, and risk mitigation. They align vendor capabilities with company goals, optimize costs, and ensure quality standards. They are responsible for evaluating, monitoring, and managing suppliers based on sustainability and ethical standards. Key responsibilities include procurement, qualification, vendor onboarding, managing KPIs, compliance management, and strategic sourcing to improve efficiency.

Responsibilities of this position include, but are not limited to:  

• Vendor Selection & Sourcing: Researching and selecting vendors to meet procurement needs and overseeing the onboarding process
• Contract Negotiation: Reviewing and supporting Scout Legal with negotiating contracts, including terms of service, pricing, and Service Level Agreements (SLAs)
• Supplier ESG Due Diligence & Assessment: Screen and onboard new suppliers using ESG questionnaires and assessments to ensure compliance with human rights, environmental laws, and labor practices
• Performance Monitoring: Tracking vendor KPIs to ensure compliance with company standards for quality, speed, and cost-effectiveness
• Risk Management: Mitigating operational, financial, and compliance risks through proactive vendor management and contingency planning
• Relationship Management: Developing collaborative partnerships, conducting performance reviews, and managing vendor disputes
• Cost Control: Analyzing spend data to identify cost-saving opportunities and ensuring competitive pricing
• ESG Data Management & Reporting: Collect and analyze supplier data on emissions (Scope 3) and other metrics for corporate sustainability disclosures and stakeholder reports
• Conduct, complete and file vendor qualification documentation
• Support Quality with vendor non-conformance or quality event investigation, reporting, and remediation
• Create custom vendor-related reports to support Board presentations or individual client requests
• Participate in company SBTi planning and development
• Complete all required initial and ongoing training within a reasonable or provided timeframe

The ideal candidate will have the following experience, skills, and knowledge:  

•  Bachelor's degree in Business Administration, Supply Chain Management, or a related field or equivalent experience
• 3+ years in procurement, purchasing, or vendor management
• Experience in the clinical research space is a plus
• Exceptional communication and negotiation skills
• Proficiency in Excel, PowerPoint, and procurement software to perform spend analysis
• Understanding of contract law, supplier risk factors, and industry-specific compliance requirements
• Understanding of ESG Frameworks; knowledge of GRI, SASB, TCFD, or ISO 20400 standards a plus
• Prioritization and Time Management: Ability to prioritize tasks and manage time effectively to handle multiple procurement projects.

Scout offers a competitive compensation and benefits package that includes contributions to your HSA and 401k. Visit our website at www.scoutclinical.com or follow us on LinkedIn for other employment opportunities.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER