Payroll Manager

Company Overview:

HealthMark Group is a leading provider of healthcare release of information solutions, dedicated to simplifying and streamlining the exchange of medical data between healthcare providers, payers, and patients. We empower healthcare organizations to securely and efficiently manage the exchange of health information, ensuring compliance with regulatory requirements while maintaining the highest standards of privacy and security.

Job Summary:

We are seeking an experienced and detail-oriented Payroll Manager to oversee and manage all aspects of payroll operations. The ideal candidate will ensure accurate processing of payroll for all employees, compliance with federal, state, and local regulations, and provide leadership within the payroll department. This role is critical in supporting our employees and maintaining operational excellence.

Responsibilities:

• Manage and oversee all payroll cycles which results on an average of 100 pay runs per year.
• Ensure compliance with all applicable laws and regulations related to wages, taxes, and reporting.
• Maintain and update payroll systems and procedures which include but are not limited to ensuring timecards are completed, managing paid holidays, paid leaves offered, bonus payments, referral bonuses, overtime, paid military leave and more.
• Collaborate with HR and Finance departments to process changes such as new hires, terminations, and compensation adjustments when it comes to paychecks that employees receive.
• Prepare and file quarterly tax reports and other documentation required by law.
• Respond to employee inquiries regarding payroll, deductions, and tax issues which includes managing a payroll mailbox. 
• Manage year-end processes including W-2s, audits, and reconciliations.
• Participate in accounting month-end close procedures for all payroll-related tasks.
• Continuously evaluate payroll procedures and recommend improvements for efficiency and accuracy.

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field is required.
• 5+ years of payroll experience, with at least 3 years in a management or supervisory role required (supervision of staff preferred).
• Strong knowledge of payroll laws, regulations, and best practices.
• Proficiency in payroll software required (ADP Workforce ).
• Experience with an ERP-based accounting software package required (NetSuite preferred).
• Strong Microsoft Excel skills required.
• Ability to work independently to handle all end-to-end payroll tasks including (but not limited to) processing payroll, communication with payroll provider & internal departments, and working directly with third-party administrators for 401(k), benefits, & insurance.
• Experience with multi-state payroll processing preferred.
• Excellent analytical, organizational, and communication skills.

Note: This job description is intended to provide a general overview of the position and does not encompass all job-related responsibilities and requirements. The responsibilities and qualifications may be subject to change as the needs of the organization evolve.