Proposal & Quality Systems Specialist (Remote- DMV)

Job Title: Proposal & Quality Systems Specialist

Location: Remote DMV

Clearance Requirement: Ability to obtain a Top Secret Clearance

Join Plus3 IT Systems! We are at the forefront of cloud computing, providing comprehensive and cutting-edge solutions across a wide array of critical domains. But we don’t stop at implementing technology; we are trusted advisors, delivering expert analysis to fully understand our clients unique challenges and objectives. Our passion is all about empowering our customers to reach their strategic goals. This mission is fueled by our exceptional teams of innovative technology practitioners, who bring deep technical skills and an unwavering commitment to excellence. At Plus3 IT, we foster agile, collaborative processes, working hand-in-hand with our clients to ensure transparency, flexibility, and ultimately, their success in the cloud. 

We are seeking a versatile, tech-savvy Proposal & Quality Systems Specialist to serve as a dual-threat professional within our growing organization. This hybrid role is designed for a strategic thinker who can effectively contribute to the development of winning government proposals and lead the maintenance of a robust Quality Management System (QMS).

As part of the Proposals Team, you will be responsible for the end-to-end proposal lifecycle, turning complex requirements into compelling narratives, while ensuring our internal processes meet rigorous safety, regulatory, and ISO-level standards. The ideal candidate isn’t just a "process follower" but a "process architect" who leverages AI and modern tooling to automate workflows and drive efficiency. While the position is primarily remote, candidates must reside within the DC, Maryland, or Virginia area to be able to commute to the office as needed.

What You’ll Do: 

Proposal Specialist & Content Development (Approx. 60%)

• Drive Proposal Success: Support the full lifecycle of federal proposals, from initial opportunity tracking to final submission.
• Write & Strategize: Craft persuasive technical and strategic proposal content, translating complex solutions into clear, compelling, and compliant narratives.
• Coordinate & Collaborate: Act as the central point of contact for data calls, manage interactions with both Prime and Sub partners, and coordinate content from Subject Matter Experts and corporate teams.
• Ensure Quality: Provide writing guidance, perform meticulous copy editing, and lead review cycles to ensure every submission is flawless and compliant.
• Innovate & Grow: Contribute to the evolution of our proposal processes, including the use of AI, and build your expertise to independently manage key task order responses.
• AI Integration: Implement and manage AI-driven tools (e.g., automated shredding, draft generation, or past performance libraries) to accelerate the proposal lifecycle.

Quality Management & Compliance (Approx. 40%)

• Framework Governance: Maintain and update the Quality Management System (QMS) to ensure ongoing alignment with ISO, CMMI, and CMMC requirements 
• Audit Readiness: Lead internal audits, manage findings, and identify non-conformities; manage the remediation process to ensure we are certification ready. 
• Policy Management: Review and reconcile overlapping corporate policies to ensure a single, streamlined source of truth for operations.

QUALIFICATIONS

Minimum Requirements: 

• A Bachelor’s degree is preferred. In lieu of a degree, an additional 4 years of relevant experience will be considered
• 2+ years of Proposal Coordination or Specialist experience, preferably with Federal/Department of Defense (DoD) Requests for Proposal (RFPs)
• Experience in Government Contracting (GovCon) with a proven track record in both proposal development and quality assurance
• Demonstrated experience using generative AI and prompt engineering to streamline writing, data analysis, or process mapping
• Exceptional ability to translate complex technical concepts and processes into clear, concise, and compelling language
• Proven ability to work effectively within tight, unforgiving deadlines and manage multiple, simultaneous projects

Preferred Skills: 

• Experience navigating ISO, CMMC and CMMI frameworks with demonstrated ability to document processes, manage audit artifacts
• Knowledge of or experience with writing about Cloud Infrastructure, DevSecOps practices, and/or Software Development practices
• Security Clearance: Active TS clearance or the ability to obtain one
• APMP (Proposal Management), ISO Lead Auditor, or PMP

What You’ll Love About Plus3:

• Direct Impact: See the immediate results of your efforts as you help us win contracts that solve real-world challenges for federal agencies and/or commercial entities. 
• Agile & Collaborative: Work in a highly collaborative environment where your ideas are heard, and you can quickly adapt and innovate.
• Invested in You: Your growth is our priority. We offer a culture of continuous learning and support designed to keep your skills sharp and help you advance your career.
• Culture That Connects: Be part of a supportive team that values collaboration, quality, and a sense of belonging from the moment you join.
• Cutting-Edge Work: Engage with advanced cloud and AI solutions that are at the forefront of technology.

What You’ll Bring to Plus3:

• A passion for working on cutting-edge, high-profile projects and a drive for delivering solutions 
• An insatiable curiosity: you ask why, proactively exploring and sharing ideas
• A love for learning new technologies and sharing them with your team
• A keen interest in utilizing Cloud-based and Open Source tools for problem-solving
• A strong self-starter that flourishes in a team environment; and love the ability to work on multiple projects simultaneously
• Strong verbal and written communication skills for effective collaboration with customers, vendors, and engineering teams to solve complex business problems

EEO: At Plus3 IT Systems, we believe our success is driven by the contributions of every employee. As an Equal Opportunity Employer, we make employment decisions based solely on an individual’s qualifications, skills and merit, and without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact hr@plus3it.com.

Target Salary Range: $80,000 - $110,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual’s experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. 

Benefits: Plus3 IT Systems offers eligible employees a variety of benefits including Employer-paid health, dental, vision, life, short/long term disability, contribution to health savings account, 401(k) matching, parental leave, flexible paid vacation, and company paid holidays. A full listing of available benefits can be viewed at https://www.plus3it.com/work-here.

Position: This is a full-time position and work days are Monday through Friday.  Specific work hours are established with Team Lead. Work location may vary, including onsite requirements which are outlined in the requirements and confirmed with Team Lead.

Compensation$80,000 - $110,000