Executive Assistant

Make a difference. Be happy. Grow your career.

The Executive Assistant serves as a member of the administrative team and provides administrative assistance and support to executive leadership, including the BU Executive and their direct reports.

Key Responsibilities

• Proactively managing and maintaining calendars, contacts, internal systems and other needs of executive leadership
• Scheduling, coordinating, and arranging meetings, including technology or physical space, between executive leadership, clients and employees (e.g. both small group and all-company meetings)
• Preparing correspondence and adapting content and format based on the needs of the audience
• Arranging travel for the executive leadership and preparing supporting materials for business trips
• Making purchases and processing expense reports on behalf of the executive leadership team
• Leading planning, communication, and execution of executive leadership events
• Providing exceptional customer service to the executive leadership team
• Collaborating with and supporting other members of the administrative team
• Working on projects that may be assigned on an ad hoc basis and may assist other corporate initiatives as necessary<Enter criteria>

Teamwork

• Fostering a team-oriented culture rooted in respect, high ethics and integrity, camaraderie, collaboration and effective communication.
• Effectively getting work done by creating a team and culture of empowerment and execution.
• Building strong cross-functional teams to achieve success in shared goals, understanding that multiple perspectives and talents build stronger teams and results.
• Collaborating with other members of the leadership team to ensure all Nordic departments and functions work together to ensure we effectively serve our client and consultant needs, always delivering on our Nordic maxims.

Skills and Experience

• Bachelor’s degree or equivalent experience
• Three to five years executive-level administrative support experience strongly preferred
• Proficient with Microsoft Suite products, including advanced skills in PowerPoint and Word 
• Strong attention to detail and accuracy
• Proven ability to plan, organize, prioritize, and manage competing priorities while meeting expected timelines
• Excellent problem-solving skills and ability to maintain composure in stressful situations
• Strong written and verbal communication, including the ability to adapt communication styles and strategies to the audience 
• Ability to maintain a high level of confidentiality
• Ability to work independently as well as within a team environment
• Basic knowledge of financial concepts
• Strong attention to detail as well as ability to adapt and manage multiple priorities while meeting deadlines.
• Must demonstrate and embody Nordic’s maxims.
• Excellent communication skills, written and verbal.
• Must be able to work independently as well as within a team environment.
• Proficient with Microsoft Office products and other collaboration tools, including virtual meeting and cloud technologies.

Additional Details

• Ability to perform work functions at any time, including nights, weekends, and holidays
• Travel up to 10% of the time
• Remote position, must be located in the Greater Dallas-Fort Worth TX area required

Nordic is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, marital or veteran status, or any other protected status under applicable federal, state, or local laws. We encourage individuals of all backgrounds to apply, including women, minorities, individuals with disabilities, and veterans.