Manager is looking for a proactive, highly organized operations professional who thrives in a coordination-heavy role and can take ownership of processes with minimal oversight. This individual will act as a liaison between internal stakeholders and contracting teams, helping drive contract workflows forward, provide status updates, and ensure nothing falls through the cracks.
The ideal candidate is a strong communicator who is comfortable working with busy stakeholders (including medical teams), asks thoughtful questions, and actively seeks solutions before escalating. They should be detail-oriented, resourceful, and capable of managing multiple priorities while maintaining structure and organization.
This is not a true Clinical contracting role, candidates should be comfortable coordinating and facilitating processes rather than executing contracts directly. We are prioritizing attitude, ownership, and problem-solving ability over deep technical contracting experience.
Purpose / Accountabilities
This role will be responsible for all operational aspects related to contracting and invoicing (50%) for the Global Development Obesity Therapeutic Area. Additionally, this role will support business operations (25%), and help provide administrative support (25%) to the team. The position will report in to the Sr. Manager Strategic Planning & Operations (SPO) in the Global Development Obesity Therapeutic Area. This role will work with other functional teams such as legal, contract operations, compliance.
Position operates within a fast-paced environment, and the ideal candidate will possess the ability to take initiative, problem solve, work independently and exercise appropriate judgment.
Responsibilities:
50% contract support: assume full ownership of contracting support for the team. Work with Responsible Employee (RAE) in requesting Confidential Disclosure Agreements (CDAs), Fee-For-Service (FFS) agreements, and Purchase Orders (POs).
Provide active oversight and drive completion of contracts from request through execution. Serve as a subject matter expert to the team regarding contracting and invoicing policies and processes, creating documentation and training, as needed.
25% business operations: work with Sr. Mgr SPO on team meeting material preparation, new team member onboarding activities, and team communication platform.
25% administrative support: maintain and update a team calendar, manage and oversee required team training completion, serve as a backup for expense report and travel booking support, help plan and coordinate social events, as needed.
Required Competencies and Skills Knowledge
Strong computer & M/S Office skills. Experience with Smartsheet, Microsoft Teams, SharePoint, OneNote.
Experience with contracts and/or invoicing preferred
High attention to detail and overall accuracy, while also able to focus on the overall problem/solution
Ability to prioritize competing demands
Proactively identifies and implements process improvement opportunities
Problem solving capability that identifies problems within the department and helps develop solutions in conjunction with manager from an operational perspective
Ability to create documentation for team processes
Excellent verbal and written communication skills. Communicates effectively within department.
Completes tasks and makes decisions with minimal direction and strong ability to prioritize multiple assignments
Self-motivates and takes full responsibility and ownership of tasks assigned
Tolerance of ambiguous situations, comfortable asking questions to obtain information needed to complete assigned tasks.
Basic Qualifications:
Masters degree OR
Bachelors degree and 2 years of experience OR
Associates degree and 6 years of experience OR
High school diploma / GED and 8 years of experience.
Top 3 Must Have Skill Sets:
Strong problem-solving abilities with demonstrated creativity, logical thinking, and resilience.
Strong communication skills: can articulate ideas clearly, collaborate effectively with colleagues, and build positive relationships with stakeholders
Adaptability and flexibility are essential. The candidate should embrace change, learn new skills quickly, and adjust to shifting priorities
Problem solving skills - self efficient. Someone that is confident to own their work and complete the task. Critical thinking - to try to find the answer first.
Day to Day Responsibilities:
Active oversight and management of all contracts and invoicing for the team. Respond to status update requests and ensure contracts are rapidly progressing.
Administrative supporting including calendar management, expense reporting, and travel support, as needed
Business operations support including meeting, communication, and onboarding support.
About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com. "US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran"
