Quick Overview
- Location: Remote – International
- Schedule: Monday–Friday, U.S. Business Hours (EST/CST/PST)
- Salary: $1,250/month → $1,500 after 90 days
- Type: Full-Time, Long-Term
About Scalesource
At Scalesource, we help U.S.-based companies build reliable, long-term remote teams with top global talent.
We don’t fill short-term gaps. We place people into roles where they become embedded in day-to-day operations and grow with the company over time.
The Role
This is not a task-based assistant role. You will act as the operational extension of an executive, helping them stay focused on high-impact work while you manage the moving parts around them.
You are expected to think ahead, prioritize effectively, and drive follow-through without needing constant direction.
What You’ll Be Doing
Executive Support
- Manage and prioritize complex calendars across multiple time zones
- Prepare agendas, meeting notes, and follow-ups
- Ensure the executive is organized, prepared, and focused on high-impact work
Communication
- Handle internal and external communication on behalf of the executive
- Follow up with team members, clients, and partners to ensure completion
Operations & Coordination
- Track tasks, projects, and deadlines across teams
- Coordinate execution and ensure nothing falls through the cracks
- Maintain and improve SOPs, workflows, and documentation
Administrative Support
- Manage invoices, expenses, and basic bookkeeping support
- Organize files, documents, and internal systems
Requirements
Required Experience (Proven, Not Theoretical)
Executive Support
- 3+ years supporting a C-level executive (CEO, founder, or equivalent)
- 3+ years managing complex calendars, meetings, and scheduling across time zones
Operations & Administration
- 2+ years handling invoicing, expenses, or basic bookkeeping support
- 3+ years creating SOPs, documentation, or improving internal workflows
Communication & Coordination
- 2+ years managing communication on behalf of an executive
- 3+ years coordinating teams, following up consistently, and ensuring deadlines are met
Work Setup Requirements
- Reliable computer and internet connection
- Ability to handle calls during your shift
- Comfortable using remote tools (email, CRM, internal platforms)
Schedule Note
This role follows U.S. business hours. Occasional flexibility may be needed depending on the team or business priorities.
Application Process
- Application + screening questions
- Assessment + intro video
- Live interview
- Placement & onboarding
