Program Aide

Job Profile:

Administrative Operations Specialist 1 Non-Exempt

Job Family:

Administrative Operations

Time Type:

Part time

Max Pay – Depends on experience:

$23.54 USD Hourly

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

High School Diploma and two-years (2) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Center for Violence Prevention and Community Safety at Arizona State University (ASU) is seeking a qualified candidate for a supervised, part-time (20 hours a week) staff position. The selected candidate must be available to work in person at the Tucson Police Department (TPD). They must also be able to pass background checks by the TPD and ASU. The qualified candidate must also possess an undergraduate degree by the time they begin work. 

This position involves performing routine tasks, including accessing TPD data systems, basic data entry from data files, and compiling information for entry into a CDC database. They will also be responsible for assisting the project manager with routine project-related tasks. This position is eligible for ASU employee benefits and for participation in the ABOR Employee Qualified Tuition Reduction Program.

Interested individuals should submit a cover letter and any additional required application materials as instructed in the posting. Applicants are required to include the following at the top of their cover letter:

• Undergraduate degree major

• Application date

Max Pay - Depends on experience:

$23.54 USD hourly

Essential Duties:

• Correspond with police department officials, faculty, staff and students in-person, via email and or by phone in a professional and courteous manner within established limits.

• Follow process steps as outlined in standard operating procedures; demonstrate attention to detail. 

• Assist program leaders in carrying out research projects. Tasks include but are not limited to: writing incident narratives, inputting data into CDC portal, and monitoring Slack accounts for updates on research instructions and guidance.

• Consult with program leader(s) and department leadership as needed to troubleshoot issues; elevate issues to appropriate person(s).

• Participate in trainings as needed to maintain program associated certifications and remain current on job functions.

• Perform other duties as assigned to ensure the continuity of department operations.

• Must be able to pass an ASU and a TPD background check.

Desired Qualifications:

Communication & Instruction

• Clarity: Demonstrate ability to follow detailed, multi-step instructions.

• Interpersonal: Evidence of effective communication skills.

• Prior experience handling sensitive information or data.

  • Undergraduate degree

  • An interest in criminal justice, public health, or psychology

  • Prior experience in data collection, cleaning, and reporting for research projects.

  • Prior experience with data coding, abstraction, or summarization.

  • Prior experience handling sensitive information or data.

  • Prior experience working at or volunteering with a police agency, medical examiner’s office, or volunteering in a criminology, psychology, suicide-response, or death investigation context.

  • Prior studies or lab work in a social science field (e.g., Criminal Justice, Social Work, Sociology, Psychology) are preferred.

  • Must exhibit effective communication skills.

Operational Integrity

• Compliance: Demonstrate experience adhering to strict guidelines, policies, and procedures.

• Confidentiality: Ability to exercise discretion with highly sensitive data and maintain confidentiality regarding police incident reports.

• Attention to Detail: High level of accuracy and meticulous attention to detail.

Adaptability & Tech Skills

• Agility: Highly flexible with the ability to pivot quickly, manage changing priorities, and remain productive despite frequent interruptions.

• Technical Proficiency: Experience with MS Office (Word, Excel, Outlook), and data entry.

• Problem Solving: Experience troubleshooting basic computer/technical issues and a demonstrated ability to learn new software and navigate multiple platforms quickly.

• Teamwork: Proven ability to work both independently and collaboratively.

Logistics & Experience

• Flexibility to work different days/hours as needed.

• Demonstrated knowledge of basic writing and grammar skills.

Working Environment:

• Regular business hours: Monday-Friday 7:00 am - 5:00 pm; depending on which days office space is available at the police department.

• Activities are performed in an environmentally controlled office, off-site setting, subject to extended periods of sitting, keyboarding and manipulating a computer mouse.

• Regular activities require the ability to quickly change priorities and tasks, which may include and/or are subject to frequent interruptions and resolution of conflict(s).

• Evidence of ability to clearly communicate to perform essential functions.

• Use of multiple software systems.

Department Statement:

Toward the goal of social embeddedness, Arizona State University established the Center for Violence Prevention and Community Safety in July 2005 to respond to the growing need of Arizona's communities to improve the public's safety and well-being. The Center for Violence Prevention and Community Safety is a research unit within the College of Public Programs at Arizona State University. The Center's mission is to generate, share, and apply quality research and knowledge to create "best practice" standards. The Center specifically evaluates policies and programs, analyzes and evaluates patterns and causes of violence, develops strategies and programs, develops a clearinghouse of research reports and "best practice" models, educates, trains, and provides technical assistance, and facilitates the development of and construction of databases. For more information about the Center for Violence Prevention and Community Safety, please contact us using the information provided below.

Driving Requirement:

Driving is not required for this position.

Location:

Off-Campus: Other AZ Locations

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$20430.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.