Location: Argentina, Colombia, Guatemala, Perú
What We Can Achieve Together:
The R2A Administrative Assistant is part of the Regenerative Ranching and Agriculture (R2A) Strategy team and will perform various administrative tasks for the R2A projects, especially for the Future landscapes project. This project aims to implement and finance ecosystem-based Adaptation (EbA) practices for the Food and Agriculture Sector to reduce climate risk and environmental impacts in Latin America and is primarily funded by the lnternational Climate lnitiative (IKI).
The tasks for this role include some or all the following: organizing and maintaining files, ensuring proper naming conventions, formatting, archiving and maintaining organized and audit‑ready folders in shared repositories. She/he will provide operational support for payments and contracts, preparing documentation according to organization’s guidelines and templates. She/he will schedule and coordinate logistics of meetings and may assist with the coordination of special events. The Administrative Assistant may communicate on behalf of the supervisor with internal and external sources, including staff, partners, government officials and donors. She/he will use available systems and resources to maintain and track data and produce reports as needed. She/he will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors.
The position holds primary responsibility in the prioritized Future Landscapes countries and its Iconic places in Latinoamerica, including Colombia, Ecuador, Peru, Argentina, and Paraguay, and provides strategic, as-needed support to initiatives in Mexico, Belize, Guatemala, and Brazil, facilitating cross-country learning, adaptation of approaches to local contexts, and the connection of country portfolios with regional and global regenerative agriculture and conservation efforts.
We’re Looking for You:
We are looking for an Administrative Assistant who effectively supports and streamlines operational processes to ensure smooth day‑to‑day execution. The ideal candidate is proactive, solutions‑oriented, and demonstrates strong attention to detail. This person builds effective working relationships across teams and external partners to keep processes moving, provide timely and efficient support, and collaboratively resolve operational challenges. This role requires someone highly organized and comfortable working with digital tools, virtual dashboards, workflow systems, and coordination applications to manage documentation, logistics and administrative tasks.
RESPONSIBILITIES & SCOPE
Documentation & Compliance
· Assemble, organize, and maintain complete and well‑structured operational documentation packages for contracts, payments, events, and project activities, ensuring proper naming conventions, version control, formatting, and audit‑ready digital archiving.
· Prepare and validate payment and contract documentation packages, ensuring completeness and adherence to institutional checklists, guidelines, and safeguards requirements.
· Support compliance with the project’s safeguards system by incorporating required measures, protocols, and standards into relevant documentation, agreements, and contracts.
· Review means of verification (e.g., attendance sheets) and other supporting documents in coordination with the MEL Specialist to ensure accurate project reporting.
Administrative & Logistical Support
· Execute standardized logistical and administrative tasks defined by the Project Management Coordinator, including preparing attendance lists, event materials, templates, forms, and post‑event documentation.
· Coordinate travel logistics for internal staff and external guests, including transportation, reservations, lodging, itineraries, and meals.
· Request quotations, compare offers, and support supplier selection following internal procurement guidelines.
· Handle administrative financial tasks, such as processing invoices, preparing accounting forms, processing purchases, and preparing travel expense reports.
· Provide administrative support for recruitment and onboarding processes.
Operational Systems, Tracking & Workflows
· Update and maintain digital operational dashboards, trackers, and workflow systems to accurately reflect the status of payments, contracts, events, and project evidence.
· Monitor key operational deadlines, including contract expirations, policy renewals (when applicable), reporting deadlines, and payment due dates, ensuring responsible staff and supervisors remain informed.
· Assist team members in onboarding and using operational systems, tools, and processes.
Team Support & Coordination
· Manage the team’s shared calendar, maintain updated distribution lists, and organize recurring team calls.
· Participate in assigned projects by providing reliable administrative and operational support to the R2A team.
Other Responsibilities
· Work overtime when required, depending on project needs and deadlines.
· Perform duties in a work environment with minimal physical effort and infrequent exposure to disagreeable elements.
What You’ll Bring:
Bachelor’s degree plus 2-year experience or equivalent combination in business administration, accounting, economics, project management, or related fields.
Minimum level of English to communicate, especially written
Experience managing diverse activities to meet deadlines;
Experience providing administrative support, including some or all of the following: customer service, mail distribution, coordinating travel arrangements and meetings, or organizing files;
Experience working and communicating with a wide range of people; and
Experience writing, editing, and proofreading written materials.
Strong interpersonal skills to work effectively with others
Strong organizational skills and attention to detail
Desired Qualifications:
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
Ability to analyze available information for the purpose of preparing reports and solving problems;
Database skills;
Familiarity with standard business communications;
Excellent customer service skills and focus; and/or
Strong organizational skills and attention to detail
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our Benefits and Perks here.
We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.
Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.
Employees must submit their application by logging into Workday and applying via the Jobs Hub.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
The successful applicant must meet the requirements of The Nature Conservancy's background screening process.
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
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