Executive Assistant to the Head of Kardex Autostore

• Provide comprehensive executive support, including calendar, travel, expense management, and proactive coordination of priorities for the Head of the Business Unit Autostore

• Coordinate global meetings and communications, managing time‑zone scheduling, agendas, materials, Microsoft Teams sessions, and timely distribution of minutes.

• Prepare high‑quality executive documents, such as presentations, reports, updates, and briefing papers, ensuring accuracy and punctual delivery.

• Serve as a central communication link, liaising with senior leaders (including CEO and CFO), global executive assistants, and cross‑functional teams to ensure clear and consistent information flow.

• Organise events and maintain administrative structure, including workshops, management meetings, organisational charts, documentation, and providing cover for assistant colleagues; efficiently use AI to streamline repetitive tasks.

• Relevant education and training, such as commercial training or a degree in business administration or office management, with additional executive‑support training as an advantage.

• Extensive experience as an executive or senior assistant, ideally in a similar, high‑responsibility role.

• Strong technical skills, including full professional English proficiency, advanced MS Office/Office 365 capability (especially PowerPoint, Excel, and Teams), and effective use of AI for efficiency. Besides fluent Portuguese, also other languages are a plus.

• Exceptional organisational, coordination, and multitasking abilities, particularly in global and virtual environments, with the capability to manage multiple priorities independently.

• High level of professionalism, including reliability, discretion, strong communication skills, and a proactive mindset that anticipates executive needs.

Ready to join? Apply now and start your journey with us!