Proposal Associate - RFI - U.S. - Remote

Who we are

We’re a global, midsize CRO that pushes boundaries, innovates and invents because the path to a cure for the world’s most persistent diseases is not paved by those who play it safe. It is built by those who take pioneering, creative approaches and implement them with quality and excellence.

We are Worldwide Clinical Trials, and we are a global team of over 3,500+ experts, bright thinkers, dreamers and doers and, together, we are changing the way the world experiences CROs – in the best possible way.

Our mission is to work with passion and purpose every day to improve lives and we are looking for others who value this same pursuit.

Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us!

What the Proposal Associate - RFIs does at Worldwide Clinical Trials

The Proposal Associate – RFIs role leads RFI writing responsibilities for assigned projects, supports overall content management, and completes additional RFI writing team tasks as needed. This role works with Account Directors, subject matter experts (SMEs), Proposal Managers, and other Worldwide Clinical Trials personnel to coordinate RFI responses.

Your experience

• Develop robust responses to RFIs, leading the writing, coordination, and presentation of responses in Word, Excel, and other systems/formats

• Work with Account Directors and SMEs to effectively manage the RFI response development process

• Actively participate in project discussions, ensuring product and service offerings are clearly articulated in RFI responses

• Proofread, edit, rewrite, and revise documents to ensure readability, consistency, accuracy, and relevance

• Meet RFI deadlines by establishing priorities and target dates for information gathering, writing, reviews, approvals, and signatures

• Act as a focal point to collect information from various sources

• Collaborate with SMEs to gather information and customize content

• Collate RFI responses independently as much as possible from team discussions and internal sources (e.g., libraries), requesting direct content from SMEs only when primary sources are not available

• Support content library maintenance by providing new and updated content from RFI development

• Respond to routine and non-routine inquiries in a timely and professional manner; obtain assistance to resolve complex inquiries, discuss, and learn

Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

What you will bring to the role

• Effective planning, strategizing, managing, monitoring, scheduling, and critiquing skills

• Compelling written and verbal communication skills to clearly and concisely present information

• Strong interpersonal skills to work in a dynamic team with various personnel in a fast-paced, deadline-oriented environment; frequent interaction with internal customers required

• Ability to handle multiple short-term assignments and project deliverables with strict deadlines in a constantly dynamic environment

• Ability to exercise sound judgment and make decisions independently

• Excellent self-motivation

• Proficiency in all Microsoft Office applications, including Word, PowerPoint, and Excel

Your Experience

• Bachelor’s degree (preferred in Life Sciences, Communications, Journalism, or Marketing)

• Proven professional experience in Contract Research Organization (CRO)/pharmaceutical business development or operational, academic, or corporate environment

• Understanding of medical and scientific terminology is highly desired

• Early Phase/Phase I experience is a plus

• Robust writing, project management, and time management skills to complete RFIs on time and with high quality

• Ability to advise and interact with all levels of management

Promotion to the next level is not automatic based on years of experience. Personnel are evaluated on proven competency, level of responsibility, and ability to work independently.

We love knowing that someone is going to have a better life because of the work we do. 

To view our other roles, check out our careers page at Discover a world of difference at Worldwide! For more information on Worldwide, visit www.Worldwide.com or connect with us on LinkedIn.

Worldwide is an equal opportunity employer that is committed to enabling professionals from all backgrounds and experiences to succeed and, to that end, we prioritize attracting diverse talent and cultivating an inclusive environment that encourages collaboration and creativity. We know that when our employees feel appreciated and included, they can be more creative, innovative, and successful. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We provide equal employment opportunities to all employees and applicants regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, military status, or other class protected by applicable law.