Department Admin Support 4

OTSI (Object Technology Solutions, Inc) has an immediate opening for a Department Admin Support 4

Department Admin Support 4. (onsite Role)

MAJOR RESPONSIBILITES:

·         senior administrative assistant role based on-site in the San Jose office. This is a full-time, temporary assignment for 90 days with the potential for extension.

·         The role will support one or two senior executives, including a vice president transitioning into a new role.

SKILLS AND ABILITIES REQUIRED:

·         Candidates should demonstrate readiness to support senior leaders immediately with minimal onboarding
Work Structure and Expectations

·         On-site, full-time role (Monday–Friday, 8:00 a.m.–5:00 p.m.)
No remote or hybrid options; work-from-home Fridays are not available
No weekend work required

·         Role does not require managing multiple time zones, despite global collaboration

QUALIFICATIONS AND EXPERIENCE

·         Minimum 5+ years supporting senior leaders (VP, Director, or C‑suite level)
Advanced calendar management, complex travel coordination, and expense reporting

·         Strong familiarity with executive travel workflows, including online booking tools and corporate travel agencies
High level of professional etiquette, discretion, and executive presence

·         Proficiency with Microsoft Office Suite and common business applications
Ability to operate independently in a fast-paced, high-demand environment
Emphasis on depth of executive support experience rather than industry background or formal education