Executive Assistant (m/f)

Executive Assistant (m/f)

Description -

Job Summary

The Executive Assistant role supporting the GTM practices is structurally required to enable effective executive leadership, decision cadence, and cross‑organizational execution in a high‑complexity, revenue‑critical operating model. The scope, scale, and governance demands of the GTM organization exceed what can be sustainably absorbed by leaders without dedicated executive operations support. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders. The role involves coordinating administrative work within and across departments. The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.

Responsibilities:
• Holds responsibility for performing advanced tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
• Handles advanced administrative duties like key records maintenance, compiling data for reports, preparing expense reports, preparing/editing executive presentations, etc.
• Takes ownership of executives' calendars, scheduling complex meetings, managing conflicts, and prioritizing appointments, preparing detailed meeting agendas, taking minutes, following up on action items, and anticipating and planning for future scheduling needs.
• Acts as a gatekeeper, screening and prioritizing phone calls and emails, and responds to routine inquiries and drafts responses on behalf of executives.
• Manages all aspects of executive travel, including international trips, visa applications, and managing travel budgets, and addresses last-minute changes and emergencies.
• Handles sensitive and confidential information with discretion and maintains strict confidentiality protocols.
• Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and prepares presentations with relevant insights for the executives.
• Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
• Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
• Supervises entry-level executive assistants or administrative support staff of the administrative services department.

Education & Experience:
• High School Diploma/Higher Secondary education or commensurate work experience or demonstrated competence.
•8+ years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

Knowledge & Skills:
• Strong administrative support skills: Calendar Management, Event Planning, taking Meeting Minutes, Workflow management
• Finance support: Expense Reports, Invoicing, Office Supply Management, Purchasing

• Travel Arrangements: SAP Concur (Travel And Invoice Software) knowledge would be a big advantage
• Knowledge of MS office suite including Microsoft SharePoint

Cross-Org Skills:
• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

We offer:

The base pay range for this role is 81,100 PLN to 123,000 PLN annually with
additional cash compensation opportunities in the form of annual cash incentive
bonuses. In addition, this role may be eligible for equity awards (typically
granted in the form of restricted stock units) that are independently granted by
the Company's U.S. parent corporation, HP Inc., on a discretionary basis under
its equity plan. Pay varies by job-related skills, effort, responsibility,
working conditions, experience and work location.

Benefits:
Additionally, HP offers a comprehensive benefits package for this position,
including:
• Health insurance for the employees and their closest family
• Employee assistance program
• Employee purchase program
• Multisport card
• Life insurance
• Flex-time arrangements and work from home opportunities
• Trainings and opportunities for personal development or advancement within
   the company
• Recognition programs
• Employee Capital Plans (PPK)
• Employee Pension Scheme (PPE)

The compensation and benefits information is accurate as of the date of this
posting. The Company reserves the right to modify this information at any time,
with or without notice, subject to applicable law.

Job -

Administration

Schedule -

Full time

Shift -

No shift premium (Poland)

Travel -

No

Relocation -

No

Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"