Position: Executive Assistant
Location: Remote (LatAm)
Employment Type: Part-Time (10 - 20 Hrs/Week)
Working Hours: M-F | PST hours
Type of contract: Independent contractor
Scope of the role:
We are seeking a highly organized and proactive Executive Assistant to support a fast-paced client in managing their time, commitments, and administrative workload.
This role goes beyond basic administrative support. You will be responsible for ensuring the client’s schedule, travel, and day-to-day logistics run efficiently, with a strong focus on organization, prioritization, and clear communication.
The ideal candidate is detail-oriented, resourceful, and able to anticipate needs, resolve scheduling challenges, and maintain structure across both professional and personal responsibilities.
Responsibilities:
- Own and manage the client’s calendar across multiple time zones (primarily West and East Coast U.S.)
- Schedule and coordinate meetings, appointments, and commitments with attention to priorities and timing
- Identify and resolve scheduling conflicts proactively
- Plan and coordinate travel arrangements, including flights, accommodations, and itineraries
- Organize information, documents, and workflows into structured systems (primarily Google Docs, Sheets, and shared tools)
- Maintain clear and up-to-date records of schedules, plans, and key information
- Support both business and personal administrative tasks as needed
- Communicate consistently with the client to ensure alignment on priorities, deadlines, and changes
Requirements:
- Proven experience as an Executive Assistant, Personal Assistant, or Administrative Assistant
- Strong experience managing complex calendars across multiple time zones
- Excellent organizational and time management skills with the ability to handle multiple priorities
- High attention to detail and accuracy in execution
- Proficiency in Google Workspace (Google Calendar, Docs, Sheets)
- Strong written and verbal communication skills
- Ability to work independently and follow through on tasks without constant direction
- Comfortable supporting both professional and personal administrative needs
- Availability to overlap with the client’s working hours (7AM–4PM Pacific Time)
- Based in Central America preferred for timezone alignment
