Sponsor Relations Coordinator (Events)

WTWH Media is seeking an experienced candidate to join our Events team as a Sponsor Relations Coordinator. The Sponsor Relations Coordinator will support end-to-end execution and project management of sponsorship deliverables across a portfolio of 30+ events. This role involves onsite travel to events 10-15 times per year.

This is a highly visible role that requires strong project management skills and the ability to support multiple priorities in a fast-paced, deadline-driven environment. The ideal candidate is proactive, resourceful, and comfortable operating with evolving processes. This role regularly interfaces with internal stakeholders and external sponsors. 

Key Responsibilities

• Coordinate and execute sponsor onboarding process using timeline and actions lists
• Manage Sponsor Relations email inbox to include responding to customers using internal FAQ documents and other resources as well as ability to escalate and route communications to the correct resource for next steps
• Act as Sponsor Lead and key point of contact for sponsor-related needs on-site at events
• Serve as internal POC between sales, marketing, content, and event operations teams
• Track sponsorship contracts and execution of deliverables through internal tracking process using  cvent, salesforce and other internal systems
• Coordinate floor plan assignments and manage booth/ table inventory availability
• In partnership with event operations lead, support fulfilment of sponsor deliverables both pre-event and onsite
• In partnership with marketing specialists, support sponsor marketing deliverables pre-event to include sponsor logo management and signage

• College degree in hospitality, communications, or related field
• 2 + years of relevant event, sponsorship, or client-facing experience within the events industry
• Able to travel 10–15 times per year
• Experience with Salesforce or other CRM systems
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and Google Suite
• Strong written and verbal communication skills
• Able to manage multiple projects simultaneously and meet deadlines
• Able to adapt quickly, think critically, and operate effectively in a fast-paced, dynamic environment

Preferred Qualifications

• Prior experience in a support or coordination role within events 
• Experience coordinating and supporting   conferences and tradeshows
• Experience with event tech suites , floor plan and registration tools

We Offer

• Competitive salary and remote work environment
• Premium medical, dental, vision and other health plans – you choose what fits your needs
• Full vested 401(k) match to help you prepare for your retirement future
• Generous paid time off, including vacation, sick, float, bereavement, 12 office holidays and flexible working hours
• Supportive work/life balance and paid parental leave
• Dynamic, dedicated, fun and hard-working environment
• Collaborative work environment in a growing market, consistently ranked as a Top Workplace and included on the Forbes 5000 Fastest Growing Companies for 5+ years

ABOUT WTWH MEDIA

WTWH Media (www.wtwhmedia.com) is an award-winning, digital first B2B media and marketing company that connects brand marketers with targeted, hard-to-reach audiences. WTWH Media serves three core industry verticals, including (i) Engineering, (ii) Healthcare & Life Sciences, and (iii) Foodservice, Retail, and Hospitality. The company’s content is delivered through an omnichannel strategy consisting of 80+ websites, e-newsletters, sponsored content, social media management, in-person events, virtual events and webinars, podcasts, and nine brand to demand print publications. Founded in 2006, WTWH Media LLC, a multi-year Inc. 5000 honoree and repeat Best Workplace winner, is an integrated B2B media company with more than 80+ websites, 30+ in-person events, seven print publications and custom digital marketing services. WTWH recognizes two main drivers in the marketplace, among many others, that set the pace and tone of its businesses: media consumption has changed forever, and continues to evolve at an extremely fast pace & marketers must have increasing ROI to justify marketing investment.

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