Key Facts

Remote From:

Full time

English

Hard Skills

Visitor Management Employee Onboarding Cost Accounting Office Management Fixed Asset Financial Controls Office Management Post Office Protocol (POP3) Billing Vendor Management Cost Allocation Stakeholder Communications Office Equipment Email Management Invoicing Office Management Organizational Structure

Other Skills

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Microsoft Excel
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Scheduling
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Professionalism
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Communication
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Adaptability
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Time Management
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Teamwork
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Proactivity
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Detail Oriented
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Willingness To Learn

Roles & Responsibilities

Ability to work independently and manage priorities effectively in a hybrid office support role
Strong organisational skills with great attention to detail
A positive, proactive, and can-do attitude
Willingness to learn new systems and processes, with confidence using Excel and everyday technology

Requirements:

Act as the first point of contact for internal and external enquiries, managing visitors, phone calls, Australia Post mail and the shared info.au inbox
Support cross-functional stakeholders across APAC and Europe, working effectively across time zones
Serve as 2IC to the Office Manager / Executive Assistant, coordinating office supplies, services and vendor relationships
Assist with onboarding and offboarding, partnering with Talent Acquisition, HR and IT to ensure smooth setup and return of equipment and access

Vanderlande

Machinery

About Vanderlande

Vanderlande is a market-leading, global partner for future-proof logistic process automation in the warehousing, airports and parcel sectors. Its extensive portfolio of integrated solutions – innovative systems, intelligent software and life-cycle services – results in the realisation of fast, reliable and efficient automation technology. The company focuses on the optimisation of its customers’ business processes and competitive positions. Through close cooperation, it strives for the improvement of their operational activities and the expansion of their logistical achievements. Vanderlande’s warehousing solutions are the first choice for many of the largest global e-commerce players and retailers in food, fashion and general merchandise across the globe. The company helps them to fulfil their promise of same-day delivery for billions of orders, with nine of the 15 largest global food retailers relying on its efficient and reliable solutions. As a global partner for future-proof airport solutions, Vanderlande’s market-leading baggage handling systems and related passenger solutions are capable of moving over 4 billion pieces of baggage around the world per year. These are active in more than 600 airports, including 12 of the world’s top 20. Vanderlande is also a leading supplier of process automation solutions that address the challenges in the parcel market. More than 52 million parcels are sorted by its systems every day, which have been installed for the world’s leading parcel handling companies. Established in 1949, Vanderlande has more than 9,000 employees, all committed to moving its customers’ businesses forward at diverse locations on every continent. With a consistently increasing turnover of 2.4 billion euros, it has established a worldwide reputation over the past seven decades as a global partner for future-proof logistic process automation.

Company type: XLarge

Industry: Machinery

Founded: 2018

Company size: 5001 - 10000

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Job description

Job Title

Office Administrator

Job Description

Effective April 1, 2026, Toyota Automated Logistics brings together Bastian Solutions, Vanderlande’s warehousing business, and viastore under one unified brand. During this transition phase, parts of our recruitment activities and communication may still be conducted via legacy company systems and email domains.

Job Posting Title:

Office Administrator

At a glance:

We’re looking for a proactive and organised team player to support our Office Manager in our North Sydney office. This is a hands-on role supporting the day-to-day running of a busy office of around 50 colleagues, while also assisting with administrative and financial tracking tasks.

Your flexibility, initiative, and willingness to grow with the role will be highly valued as you become a key part of our office operations.

Your Impact:

Act as the first point of contact for internal and external enquiries, managing visitors, phone calls, Australia Post mail and the shared info.au inbox
Support cross‑functional stakeholders across APAC and Europe, working effectively across time zones
Serve as 2IC to the Office Manager / Executive Assistant, coordinating office supplies, services and vendor relationships
Assist with onboarding and offboarding, partnering with Talent Acquisition, HR and IT to ensure smooth setup and return of equipment and access
Maintain accurate asset registers for both offices and support vendor account management
Manage telecom accounts for approximately 150 associates and coordinate travel support for local and international staff
Reconcile corporate credit card expenses and support accurate cost‑centre allocation to maintain strong financial controls

What makes you a great fit?

Ability to work independently and manage priorities effectively in a hybrid office support role
Strong organisational skills with great attention to detail
A positive, proactive, and can‑do attitude
Willingness to learn new systems and processes, with confidence using Excel and everyday technology
Previous experience in administration, scheduling, invoicing, or a similar role is beneficial
Enthusiastic newcomers to office administration with a strong interest in learning and growing on the job are also encouraged to apply
Able to balance professionalism with a sense of fun at work

What you can look forward to:

Permanent, full-time position based in North Sydney
Flexible working hours, with the option to work from home once fully trained
Supportive, friendly, and collaborative team culture that values inclusion

Ready to join Toyota Automated Logistics? We look forward to hearing from you!
We look forward to your application. No cover letter is required, just send us your CV and relevant qualifications.

Please contact me on nada.vidakovic@eu.toyota-al.com

Who we are:
At Toyota Automated Logistics, you actively shape the future of intelligent intralogistics. As part of Toyota Industries Corporation (TICO), we are a global partner for integrated warehouse automation solutions. Founded in April 2026, we bring together the strengths of Bastian Solutions, viastore, and Vanderlande’s warehousing business under one unified brand.

Together, we develop scalable automation systems, intelligent software, and end‑to‑end services across the entire lifecycle for customers around the world. Our ambition is clear: to set industry benchmarks and actively shape the future of intralogistics.

Diversity & Inclusion:
At Toyota Automated Logistics, we believe diversity makes us stronger. We are committed to equal opportunities and an inclusive work environment, and base our hiring decisions on qualifications, potential, and motivation. Support or adjustments during the application process are available upon request.