North America Sales Executive Assistant

Executive Assistant – Vice President, Public Sector

Role Overview

The Executive Assistant (EA) provides comprehensive administrative and operational support to the Vice President of Public Sector. This role requires a high degree of professionalism, discretion, and flexibility to support a senior executive operating in a highly regulated, externally facing environment. The EA is expected to exercise independent judgment, manage sensitive information, and adjust working hours as business needs require.

Key Responsibilities

Executive & Administrative Support

• Provide advanced administrative support to the VP, including complex calendar management, meeting coordination, travel arrangements, and expense management.
• Independently manage changing priorities and time‑sensitive requests, often requiring availability outside of standard business hours.
• Prepare, edit, and coordinate executive correspondence, presentations, reports, and briefing materials.

Public Sector & Stakeholder Coordination

• Coordinate logistics and communications with senior internal leaders, customers, government stakeholders, and external partners.
• Support planning and execution of meetings, events, and customer engagements, including travel and on‑site support when required.
• Serve as a key point of contact between the VP and internal cross‑functional partners (Sales, Legal, Compliance, Security, Finance, HR).

Confidentiality, Compliance & Judgment

• Handle highly confidential and sensitive information with discretion at all times.
• Demonstrate sound judgment in managing access to the VP, prioritizing requests, and handling executive‑level matters.
• Ensure alignment with company policies, security requirements, and public sector compliance standards.

Operational Effectiveness

• Track action items, commitments, and follow‑ups from leadership meetings to ensure timely completion.
• Assist with coordination of leadership meetings, offsites, and business reviews.
• Perform additional administrative or operational duties as required to support business needs.

Working Conditions & Expectations

• This role may require flexibility in work hours, including early mornings, evenings, or occasional weekends, based on executive and business needs.
• Occasional travel may be required to support meetings or events.
• The position requires consistent professionalism, reliability, and the ability to adapt to shifting priorities.

Qualifications

Required

• 7+ years of experience providing administrative support to senior leaders (VP level or above).
• Proven ability to manage confidential information with discretion and integrity.
• Strong organizational, communication, and time‑management skills.
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, PowerPoint, Excel).
• Ability to work independently and manage multiple priorities in a fast‑paced environment.

Preferred

• Experience supporting leaders in Public Sector, Government, or other highly regulated environments.
• Experience coordinating executive‑level meetings and customer engagements.
• Strong interpersonal skills and comfort working with senior stakeholders.