Key Facts

Remote From:

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Employee Engagement Employee Onboarding Office Management Office Management Training Analysis Lease Contracts Project Collaboration Procurement Expense Management Payroll Processing Occupational Health And Safety Management System (OHSAS) Order Management Office Equipment Vendor Management Workplace Safety Google Docs Google Slides Mail Processing Organizational Structure

Other Skills

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Google Sheets
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Incident Reporting
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Customer Service
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Google Sheets
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Public Speaking
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Communication
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Multitasking
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Proactivity
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Reliability
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Physical Flexibility
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Prioritization

Roles & Responsibilities

Proven experience (min. 1 year) as office coordinator or in a similar role
Outstanding knowledge of Google Docs, Sheets and Slides
Fluent in English and Hungarian
Proactivity, flexibility, reliability and excellent communication skills

Requirements:

Support Onboarding and Offboarding: Administer the logistical process for new and departing employees, including organizing with the IT department, sending hardware and other work materials, and maintaining accurate handover and return logs.
Foster a Positive Office Culture and Environment: Coordinate and lead all aspects of site culture and internal gatherings, demonstrating exceptional public speaking skills by hosting local meetings and social events that drive employee engagement across all levels of the organization.
Ensure Workplace Safety and Compliance: Manage and maintain local health and safety relationships, coordinating compliance efforts, required training (e.g., fire protection, first aid), and reporting operational incidents to relevant internal/external parties.
Manage Office and Travel Logistics: Execute essential office administrative functions, including making necessary purchases based on requests, managing general office upkeep, manage lease and sublease agreements relationships, and coordinating all business travel arrangements (flights, train tickets, hotels).

Liferay

About Liferay

Liferay makes software that helps companies create digital experiences on the web, mobile and connected devices.Liferay works with Fortune 1000 companies across multiple industries to create a seamless experience for all audiences such as partners, employees and customers.Delivering excellent user experiences, especially for customers, is critical to organizational success. Liferay is built to support the entire customer lifecycle from cradle to grave and helps increase ROI and lower TCO by providing cost-effective digital transformation solutions.The Liferay platform began as an open source project in 2001 and today counts a community of about 200,000 members and more than 500,000 deployments worldwide. Companies around the world such as Coach, Danone, Domino’s and Hewlett Packard Enterprise rely on Liferay technology for its rapid development capabilities, impressive scalability, proven reliability and open source savings.

Company type: Large

Founded: 2018

Company size: 1001 - 5000

Website LinkedIn See all jobs →

Job description

About You and this Role

We are offering our future Environment Coordinator a challenging workplace with freedom to explore his/her own way with long-term learning opportunities and working with a continuously renewing set of technologies in a true 8-hour workday.

It’s an excellent opportunity if you like to be involved in everything, to make our colleagues' lives better by ensuring things run smoothly and efficiently with maximum productivity. If you share the same values as us and want to grow with Liferay, this is your sign to apply.

Key Objectives

Support Onboarding and Offboarding: Administer the logistical process for new and departing employees, including organizing with the IT department, sending Hardware and other work materials, and maintaining accurate handover and return logs.
Foster a Positive Office Culture and Environment: Coordinate and lead all aspects of site culture and internal gatherings, demonstrating exceptional public speaking skills by hosting local meetings and social events that drive employee engagement across all levels of the organization.
Ensure Workplace Safety and Compliance: Manage and maintain local health and safety relationships, coordinating compliance efforts, required training (e.g., fire protection, first aid), and reporting operational incidents to relevant internal/external parties (e.g., CAO/insurers).
Manage Office and Travel Logistics: Execute essential office administrative functions, including making necessary purchases based on requests, managing general office upkeep, manage lease and sublease agreements & relationships, and coordinating all business travel arrangements (flights, train tickets, hotels).
Handle Financial and HR Administration: Manage tasks such as the review of travel costs, processing orders for equipment (laptops, phones/SIM cards), receiving post and distributing it to relevant teams, and collecting new employee signatures for company property handover and payroll entries.
Global Participation: Contribute to projects and initiatives within the global Environment team to help the department achieve its Objectives and Key Results (OKRs).

What We Offer:

All of our new joiners say that we work with people who help each other to accomplish their personal and company goals. To enable this we, together, created a unique environment where you can grow without rivalry by using your strengths. We also believe that here at Liferay we should spend 60% of our time with daily work, 20% of our time by helping each other and 20% with learning something new. Maintaining this is a common expectation for all our team members, supporting it is the primary expectation for our leaders.

Some Specifics about us:

In our office you get your personal workspace, gameroom, a well equipped kitchen with stove top and a terrace with a grill. Celebrate good times, c’mon!
We work in a culture where we appreciate you sharing your thoughts (from colleagues to top management).
Your health is important for us: We provide private health care to all our employees.
You can work from home sometimes, based on the needs of the office.
Salary package w/ competitive benefits according to qualifications and experience
Opportunities to take responsibility, grow professionally, and Stay Nerdy
A positive and collaborative work culture
Check out what employees say about us on Glassdoor
Working at a leading open-source company

Required Qualifications

Proven experience ( min. 1 year) as office coordinator or in a similar role
Outstanding knowledge of Google Docs, Sheets and Slides
Fluent in English and Hungarian
Proactivity, flexibility, reliability and excellent communication skills
Working knowledge of office equipment (e.g. optical scanner)
Organized with the ability to prioritize and multitask

Preferred Qualifications

BSc/Ba in business administration or relevant field is a plus
Experience in customer service will be a plus
Advanced knowledge with Google Sheets is a plus

Equal Opportunities Employer - Statement

Liferay is committed to the equal treatment of all candidates, customers and employees and to fostering a culture of dignity at work. Our operating procedure provides for equal opportunities in recruitment and employment with the aim to eliminate discrimination against any job applicant or employee on the basis of race, age, sexual orientation, gender, religion or beliefs, marital or civil partnerships status, family or dependency status, disability, pregnancy and maternity or membership of a traveling community.