Key Facts

Remote From:

Part time

Mid-level (2-5 years)

English

Hard Skills

Employee Onboarding Bookkeeping Google Workspace Office Management Employee Communications Remote Technical Support Office Management HR Service Delivery Human Resources Information System (HRIS) Online Communication Organizational Structure Asynchronous Communication Remote Administration

Other Skills

•
Scheduling
•
Client Confidentiality
•
Detail Oriented
•
Reliability
•
Prioritization

Roles & Responsibilities

2+ years of experience in an office, administrative, or HR support role
Comfortable working independently in a remote-first environment
Strong organizational skills with sharp attention to detail
Proficiency with Google Workspace or Microsoft 365; familiarity with HRIS tools a plus

Requirements:

Be on-site two days per week to manage office operations
Assist with basic bookkeeping and office administration
Assist HR with onboarding and internal employee communications
Support management with scheduling resources and travel

Wordly

About Wordly

Wordly provides AI-powered translation and captions for attendees at in-person, virtual, and hybrid meetings and events. Translate speakers into dozens of languages without the need for human interpreters or special equipment. Attendees select their preferred language and use their phone, tablet, or computer to access the live translation. It's available on-demand 24/7, works with all major video conferencing and virtual platforms, and does not require any IT support to implement. Wordly makes it fast, easy, and affordable to increase inclusivity, engagement, and learning. Over 1,500 businesses and 3 million attendees have used Wordly across tech, financial services, healthcare, manufacturing, education, and non-profit sectors. Wordly is sold both on a pay as you go project basis and money saving annual subscriptions. Use Wordly for industry conferences, customer webinars, sales kickoff meetings, partner training, employee onboarding, and much more.

Founded: 2018

Company size: 11 - 50

Website LinkedIn See all jobs →

Job description

Join Wordly's fast growing global team!

Office Operations Associate

We're a globally distributed team with a small but mighty Los Altos office hub. We're looking for a dependable, personable Office Operations Associate to keep things running smoothly, both for our local space and in support of our remote-first workforce. This part-time role is ideal for someone who enjoys variety, handles sensitive information with care, and takes pride in being the person who makes everything just work.

What you'll do

Be on-site two days per week to manage office operations
Assist with basic book keeping and office administration
Assist HR with new employee onboarding and internal employee communications
Support management with scheduling resources and travel
Other administrative duties as needed to support remote staff personnel

What we're looking for

2+ years of experience in an office, administrative, or HR support role
Comfortable working independently in a remote-first environment
Strong organizational skills with sharp attention to detail
Warm, clear communication style across written and async channels (email, Slack, etc.)
Proficiency with Google Workspace or Microsoft 365; familiarity with HRIS tools a plus
Discreet and trustworthy when handling confidential employee information
Self-starter who manages priorities well without close supervision
Associate's degree or equivalent experience preferred

Located in Los Altos, California, Wordly is an exciting tech startup that is looking to grow its engineering and GTM teams! From virtual meetings to large, in-person conference venues, Wordly strives to provide high quality, real-time translation services in 50+ languages to anyone, anywhere.

Wordly caters to numerous customers around the world which include local organizations and businesses; government entities; Fortune 500 companies; and much, much more. While this is a fully remote position, office space in Los Altos, California is available for San Francisco Bay Area residents that wish to utilize it.

To learn more about Wordly visit www.wordly.ai and follow us on our LinkedIn page.