2+ years experience supporting Talent Acquisition, HR Operations, or Recruiting Operations
Hands-on experience administering an ATS (Paradox strongly preferred) including ATS integrations and automation workflows
Experience in high-volume/hourly hiring environments with familiarity with HRIS systems and onboarding platforms
Requirements:
Support day-to-day operations of the Paradox ATS, troubleshoot issues, and escalate as needed
Ensure data accuracy, compliance, and proper system configuration; monitor candidate and job funnels for process consistency
Assist with ATS integrations (HRIS and job boards), automate interview scheduling, and support candidate communications and reporting
Identify inefficiencies in hiring workflows and advocate for improvements; support system updates, audits, and vendor SLA tracking
Job description
About KBS Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.
LOCATION – this role is 100% remote SALARY RANGE - $22-31.00/hour
Position Summary The Talent Acquisition Operations Specialist is responsible for supporting the Talent Acquisition team’s operational excellence. This role plays a critical part in maintaining the Paradox applicant tracking system (ATS), optimizing workflows, and ensuring a seamless candidate and recruiter experience.
Job responsibilities include:
Support day-to-day operations of Paradox ATS
Troubleshoot system issues and escalate technical concerns as needed
Support High Volume Client Transitions
Ensure data accuracy, compliance and proper system configuration
Assist with integration between ATS, HRIS, and job boards
Monitor job and candidate funnels to ensure process consistency
Distribute and support recruiting reports and dashboards
Audit data for job requisitions compliance and process adherence
Support interview scheduling automation and candidate communications
Support tracking of vendor SLAs and reporting accuracy
Identify inefficiencies in hiring workflows and recommend improvements
Assist with system updates enhancements and new feature rollouts
Support audit preparation and reporting as required
fluency in Spanish a plus
Experience Needed:
Must be fluent in Spanish and English
2+ years of experience supporting Talent Acquisition, HR Operations, or Recruiting Operations.
Hands-on experience administering an ATS (experience with Paradox strongly preferred).
Experience in high-volume or hourly hiring environments.
Experience with ATS integrations and automation workflows.
Familiarity with HRIS systems and onboarding platforms.
Experience supporting chatbot or conversational AI hiring tools.
Working knowledge of recruitment and hiring compliance requirements
Strong technical aptitude and ability to learn new systems quickly.
Advanced attention to detail and data accuracy.
Proficiency in reporting tools and spreadsheets (Excel or Google Sheets).
Strong communication and stakeholder support skills.
Fair employment and other Federal, State and Local employment laws
Ability to work with all levels of management
ability to travel <5%
Education:
Bachelor’s Degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
Full-time Benefits As a full-time KBS employee (30+ hours per week) you may qualify for benefits including medical, dental, vision, prescription drugs, and more!
Paid Time Off
Paid Holidays
Sick Time
Life Insurance
Short Term Disability – Employer paid
Long Term Disability
Supplemental Health Insurance (E.G., Accident)
401k plan with a match or Non-qualified Deferred Compensation Plan
Pet Insurance
PerkSpot Discount Program – discounts on travel, gyms, cell phones, restaurants, auto, apparel & electronics
KBS considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity, and expression, marital or military status, or based on an individual's status in any group or class protected by applicable federal, state, or local law. KBS also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.
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