IT and Ops Coordinator

Job Title: IT and Ops Coordinator

Location: Washington, DC

Terms: Seasonal/Part-time

Reports to: Director of IT and Ops

Posting End Date: April 16, 2026

About Us:
 

The American Forest Foundation (AFF) unlocks the power of family forests as a climate solution while helping thousands of landowners care for their land and improve forest health. Through its Family Forest Carbon Program, AFF expands access to the voluntary carbon market for family forest owners from all walks of life while producing high quality forest carbon credits to help companies reach their net zero goals. The organization’s strategic direction seeks to enable family forests to capture and store one billion tonnes of carbon by 2050. 

We do not do this alone. AFF works across a broad coalition of conservation partners, corporations, and policymakers to equip family forest owners with financial and technical support to implement sustainable forest management practices on their lands and activate their forests as a critical tool in the fight against climate change. 

AFF is in a mode of complex problem solving and rapid iteration. All teams at AFF are working to discover solutions to the planet’s most pressing climate issues through developing and iterating viable and scalable models for impact. AFF is driven by values of our shared purpose, measurable and verifiable results, and learning for continuous improvement to tackle big conservation challenges.

About the Role: 
 

This is an hourly, seasonal part time role through August 15th with an expectation of 10-15 hours per week. In this role you will support AFF moving out of its current office. You will act as the eyes and hands for our remote staff as help catalogue, scan, and preserve decades of physical knowledge and make a plan for all the furniture and equipment. The ideal candidate will have excellent communication skills and be comfortable doing heavy lifting online and in person! 

Responsibilities:

• Support all operational aspects of the office relocation, with primary responsibility for preparing records, assets, and the emptying the physical spaces for the move.  
• Inventory, sort, and apply retention guidance to large volumes of physical paper files, including determining what should be scanned, retained, archived, or securely destroyed.  
• Coordinate and track large-scale document scanning efforts, ensuring files are prepared, progress is monitored, and work is completed accurately. Some data is very sensitive.  
• Support vendor relationships for scanning, secure shredding, recycling, and furniture disposal, including scheduling, access coordination, and completion verification.  
• Assist with office, storage room, and asset cleanouts, including decommissioning furniture and equipment and coordinating disposal or donation.  
• Other tasks as assigned to support the broader IT/Ops, Finance, HR, and other teams participating in the move.

Candidate Requirements:

• Must be able to fill, lift and carry boxes up to 50lbs and remain on their feet for extended periods. 
• Comfortable using a document scanner and printer, following simple on-screen prompts, and performing basic file naming or scanning workflows with accuracy. 
• Capable of keeping physical boxes and scanned documents organized, labelling items correctly, and maintaining orderly work areas. 
• Must reliably follow documented procedures for handling, scanning, and destroying materials, including confidentiality or handling guidelines if documents are sensitive. 
• Expected to arrive on time, work scheduled hours consistently, and complete assigned tasks without close supervision. 

Core Competencies:  

• Agility – Thriving in volatile, uncertain, complex and ambiguous environments by anticipating and responding to changes with swift, focused and flexible actions. 
• Collaborating with Others – Working together with others in a cooperative and supportive manner to achieve shared goals. 
• Ensuring Accountability – Holding yourself and others to high standards of accountability, creating an infrastructure and transparent organization culture that supports and measures personal and organizational responsibility and accountability. 
• Problem Solving – Identifying problems and the solutions to them. Your contributions and leadership will be appreciated. Our staff is passionate, dedicated and good at what they do, and will be deeply grateful for your efforts to create and preserve an environment that is both fun and fair. 

Job Function Competencies:

• Attention to Detail (level 2) - Working in a conscientious, consistent, and thorough manner. 
• Inventory/Supply Management (level 2) - Ensuring that inventory, raw materials, and maintenance, repair, and operations items are available and are effectively utilized, maintained, and managed to meet the organization's needs. 
• Digital Literacy (level 2) - Engaging with digital technologies to accomplish goals and solve challenges in the workplace. 
• Systems Integration (level 2) - Delivering automated solutions according to business and technical specifications through the  integration and testing of software products, components or subsystems, and their interfaces into existing, new, or modified software and hardware platform environments.  

What's attractive to the candidate?: 

• You have the unique and exciting opportunity to work with amazing colleagues, partners and landowners to help connect forest landowners with technical and financial assistance to better steward their land and achieve vital landscape-scale conservation impacts.  
• Your contributions and leadership will be appreciated. Our staff is passionate, dedicated and good at what they do, and will be deeply grateful for your efforts to create and preserve an environment that is both fun and fair. 
• We offer a flexible work environment that respects your life outside of work. 
• Salary is commensurate with experience. 
• AFF offers a comprehensive and competitive benefits package.

Contact us to apply 

We know there are great candidates who may not check all these boxes, and we also know you might bring important skills that we haven’t considered. If that applies to you, don’t hesitate to apply and tell us about yourself.  

https://www.forestfoundation.org/who-we-are/careers/ 

We are committed to creating a diverse work environment and proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other basis protected by law.