Buyer II

XYBIX SYSTEMS, a leading innovative ergonomic furniture manufacturer located in Littleton, CO is searching for a Buyer II to join their existing team! We manufacture customized sit-stand furniture for 911 dispatch centers, medical centers, public utilities, security applications, call centers, work-from-home professionals, gamers, and more! 

If you enjoy working on a high performing team, love collaboration and a team environment – then you could be a great ‘fit’ with our company!

The Buyer II is responsible for ensuring the timely and cost-effective procurement of materials, components, and services required to support production, projects, and facility operations. This role balances day-to-day execution (PO placement, expediting, inventory control) with analytical responsibilities (demand review, supplier performance, cost changes, and tariff impacts). The Buyer works cross-functionally with Engineering, Production, Warehouse, Quality, Accounting, and Customer Service to maintain uninterrupted material flow while meeting inventory, cost, and service objectives.

Key Responsibilities

Purchasing & Materials Management

• Review material requirements in Epicor ERP and make informed buy / not buy decisions.
• Issue, revise, and manage purchase orders to support inventory, jobs, subcontracting, and drop ship requirements.
• Regularly review open and unconfirmed purchase orders; follow up with suppliers to ensure accurate confirmations and on time delivery.
• Expedite, delay, or cancel purchase orders based on changes in demand, production schedules, or inventory conditions.

Inventory Control & Planning

• Maintain inventory levels aligned with turnover targets and production needs.
• Support backflushed and min/max controlled items through routine review and replenishment.
• Participate in cycle counts, physical inventories, and reconciliation activities.
• Analyze material availability on the production floor and coordinate with warehouse and production teams to optimize material usage.

Supplier Management & Cost Control

• Source materials and evaluate alternative suppliers to improve cost, lead time, and performance.
• Negotiate pricing, lead times, and terms in alignment with company objectives.
• Maintain and update supplier price lists and purchasing parameters in Epicor.
• Track supplier performance issues and support corrective actions as needed.

Tariffs, Price Changes & Cost Adjustments

• Track tariffs, duties, and trade related surcharges impacting purchased materials.
• Monitor supplier price increases and document cost drivers (e.g., tariffs, freight, raw material changes).
• Coordinate with Accounting to ensure tariff and cost adjustments are properly applied and documented in ERP.
• Maintain supporting spreadsheets or reports related to tariffs, landed cost, and price changes.

Cross Functional Support

• Use MRP and Job Schedule Maintenance to support the creation, release, and scheduling of Make to Stock (MTS) jobs across production cells.
• Coordinate with Production, Planning, Engineering, and Warehouse teams to align MTS job priorities with capacity, material availability, and demand.
• Review receiving documentation for accuracy and assist with issue resolution.
• Process returned materials and update ERP for Customer Service and Accounting.
• Support resolution of invoice discrepancies in coordination with Accounting.
• Manage purchasing related tasks and follow ups using Asana.
• Maintain Safety Data Sheets (SDS) and other required purchasing documentation.

Required Qualifications

• 2+ years of purchasing or materials management experience.
• Demonstrated ERP experience (Epicor strongly preferred).
• Strong Excel and spreadsheet skills.
• Ability to manage multiple priorities and deadlines in a fast paced environment.

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Preferred Qualifications

• Bachelor’s degree (Business, Supply Chain, Operations, or related field preferred).
• Experience in a manufacturing or production driven environment.
• Experience working with or implementing automation that streamlines routine purchasing, reporting, or data management processes.
• Familiarity with min/max and backflush inventory systems.
• Exposure to tariffs, duties, and landed cost accounting.
• Experience working cross functionally with production, engineering, and accounting teams.
• Experience using Epicor ERP (Kinetic preferred)

BENEFITS:

• Paid time off, holiday pay.
•  Up to 100% paid employee health insurance for many insurance plans. Dental and Vision insurance available.
•  401K with company match after 1000 hours and a year.
•  Long term disability and employee life insurance.
•  Discretionary annual performance bonuses.

POSITION STATUS: Full-time, Exempt

PAY RANGE: $70K-80K DOE

SHIFT: 8:00am – 5:00pm, Monday – Friday

Application Deadline

This position is expected to stay open until April 10, 2026. Please submit your application as soon as possible and no later than April 10, 2026 at 11:59PM to ensure consideration.

EEO Statement: Xybix Systems does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Reasonable Accommodation Statement: If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. Applicants with disabilities may contact Xybix HR via email, telephone, or other means to request and arrange accommodation. If you require assistance to accommodate a disability, you may request accommodation at any time.