Grants Management Specialist Level III (with Contracts Experience)

Position Overview: 

The Grants Management Specialist Level III provides advanced expertise in managing federal grants while leveraging significant experience in federal contracts management. This position involves overseeing the full lifecycle of grants and contracts, ensuring compliance with federal regulations, and supporting program goals through effective resource allocation and stakeholder collaboration by leveraging extensive knowledge of federal regulations (FAR and 2 CFR 200). The role requires strong analytical, organizational, and leadership skills, as well as the ability to handle complex portfolios with minimal supervision while maintaining professional diplomacy with federal counterparts. In addition, experience in Contracts Management is preferred to augment the functionality of supporting the federal client with Grants Management as well as Contracts Management in this position.

Disclaimer: Please note that this job opportunity is contingent upon our company successfully securing the contract associated with this position. In the event that our company does not win the contract, this position may no longer be available.

Key Primary Responsibilities 

Grants Management: 

• Manage all phases of the grant’s lifecycle, including pre-award, award, post-award monitoring, and closeout
• Develop, review, and issue Notices of Funding Opportunities (NOFO) 
• Evaluate grant applications to ensure compliance with federal regulations and alignment with program objectives
• Provide grants administration assistance to grantees, ensuring adherence to 2 CFR 200 (Uniform Guidance) and other applicable agency policies and regulations
• Monitor grant performance, financial management, and reporting requirements to mitigate risks and ensure program success Support risk assessments and implement corrective actions as needed 

Preferred Secondary Responsibilities 

Contracts Management: 

• Administer pre-award and post-award activities for contracts, including solicitation, evaluation, award, and closeout processes
• Draft, and review contractual documents, including contract terms, modifications, task orders, and interagency agreements, ensuring alignment with the Federal Acquisition Regulation (FAR) and other applicable guidelines
• Develop acquisition strategies and provide technical advice to federal program managers and contracting officers
• Conduct market research, cost/price analyses, and prepare Justifications and Approvals (J&As) or Determinations and Findings (D&Fs) as required
• Monitor contractor performance, ensure compliance with terms and conditions, and resolve performance or contractual issues 

Compliance and Documentation: 

• Ensure all grants and contracts comply with FAR, DFARS, 2 CFR 200, agency-specific policies, and other federal regulations
• Prepare and maintain documentation for audits, reviews, and other oversight activities 
• Develop templates, guides, and standard operating procedures (SOPs) to streamline processes 
• Provide policy interpretation and guidance to program staff, grantees, and contractors

Leadership and Collaboration: 

• Mentor junior staff, providing training and guidance on grants and contracts management best practices
• Collaborate with internal and external stakeholders to align grants and contracts with agency mission and goals
• Act as a subject matter expert, advising senior leadership on strategies to optimize grants and contracts processes 
• Facilitate communication and issue resolution among program offices, grantees, contractors, and other stakeholders 
• Maintain the highest level of professional diplomacy with the federal client and contractor staff

Required Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or a related field
• Minimum of 5 years’ experience in Grants Management 
• Proven ability to lead process improvement initiatives for grants and contracts management
• Proficiency in federal systems such as PRISM, STRIPES, SAM.gov, and Grants.gov 

Preferred Qualifications

• Master’s degree in Business Administration, Public Policy, or related discipline
• Minimum of 1 – 3 years of experience in Contracts 
• Strong knowledge of FAR, DFARS, 2 CFR 200, and other federal regulations
• Certifications such as Certified Grants Management Specialist (CGMS), Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM) or Federal Acquisition Certification in Contracting (FAC-C)
• Experience in supporting programs in energy, transportation, or infrastructure sectors 
• Experience managing complex grants and contracts portfolios in a federal environment 
• Excellent analytical, organizational, and communication skills 

Work Environment

This role operates in a dynamic federal environment, requiring exceptional attention to detail, effective time management, and the ability to juggle multiple priorities. Occasional travel may be necessary for stakeholder meetings or program oversight. Currently, this is a remote position with the potential to transition to a hybrid office/remote setup. The position description will be updated accordingly if the remote status changes.

Additional Information 

• ProVets is an equal opportunity employer 
• Pay is commensurate with experience and certifications