Administrative Support Coordinator

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Administrative Support Team as an Administrative Coordinator in our Northern Virginia, Orlando or Philadelphia Office.

We are seeking a professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Northern Virginia, Orlando, and Philadelphia office on a remote basis, and reports to the Administrative Support Supervisor.

Position Summary

The Administrative Support Coordinator is part of a dedicated team to assist Attorneys and Legal Support Specialists with routine administrative tasks.  This shared services position supports Attorneys and Legal Support Specialists throughout the firm in a largely remote manner. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Processes attorney and business staff reimbursement expenses, as well as reconcile credit card charges

• Submits check and invoice requests

• Submits intake requests and basic preliminary conflict checks

• Organizes electronic client files in iManage (document management database)

• Submits time entry into Intapp Open (time entry database)

• Requests research articles from outside vendor

• Coordinates travel arrangements

• Prepares engagement letters

• Assists with other departmental tasks and special projects as assigned, including project-based work, minor data entry, mailings, etc.

Qualifications

Skills & Competencies

• Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses

• High attention to detail, outstanding organizational skills, the ability to multi-task, prioritize workload and manage time effectively

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Recognize confidential, sensitive, and proprietary information and maintain such information as confidential

• Position also requires the ability to apply critical thinking skills and work under pressure to meet strict deadlines

• Ability to collaborate well within a team

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred

• At least 2 years of administrative experience in a professional services organization, law firm experience preferred  

Technology

• Exceptional computer skills with the ability to learn new software applications quickly

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as Adobe Acrobat, document management and other office technologies

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.