Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Purchase Order Amendments Procurement Supplier Management Procurement E-Procurement Budget Management Supplier Management Electronic Data Interchange Supplier Management Supplier Management Procurement Materials Management Construction Management Product Knowledge Peoplesoft 8 Online Communication Medical Privacy Escalation Procedures Continuous Improvement Process

Other Skills

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Professionalism
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Non-Verbal Communication
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Independent Thinking
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Time Management
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Teamwork
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Organizational Skills
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Microsoft Outlook
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Problem Solving

Roles & Responsibilities

Bachelor's Degree in General Business required (experience may be accepted in lieu of degree).
2-3 years of related purchasing experience required.
Experience using computerized/automated materials management systems (e.g., EDI, PeopleSoft, GHX).
Strong organizational, verbal, and written communication skills; ability to work independently and in a team.

Requirements:

Manage assigned requisitions end-to-end, including manual orders (standing, blanket, bill-only, description-only, new vendor requests) and sourcing through existing vendors or alternate suppliers.
Review purchase requisitions for budget alignment and conformance with established policies and procedures.
Administer purchase orders and related transactions from requisition development to completion, utilizing systems such as EDI, PeopleSoft, and GHX.
Maintain sourcing documentation with attention to price, quality, availability, and delivery; communicate professionally with stakeholders and maintain confidentiality.

Brigham and Women's Hospital

About Brigham and Women's Hospital

Boston's Brigham and Women's Hospital (BWH) is an international leader in virtually every area of medicine and has been the site of pioneering breakthroughs that have improved lives around the world. A major teaching hospital of Harvard Medical School, BWH has a legacy of excellence that continues to grow. With two outstanding hospitals, over 150 outpatient practices, and over 1,200 physicians, we serve patients from New England, throughout the United States, and from 120 countries around the world. The BWH name is a reflection of our history. In 1980 three of Boston’s oldest and most prestigious Harvard Medical School teaching hospitals - the Peter Bent Brigham Hospital, the Robert Breck Brigham Hospital, and the Boston Hospital for Women – merged to form Brigham and Women’s Hospital. As a national leader in improving health care quality and safety, we have helped to develop some of the industry’s best practices including computerized physician order entry (CPOE) to prevent medication errors. The CPOE is now a nationally-accepted safety practice. The BWH Biomedical Research Institute (BRI) is one of the most powerful biomedical research institutes in the world and the second largest recipient of National Institutes of Health (NIH) funding among independent hospitals in the United States. BWH has long had great success in research as measured by the number of important discoveries made, the size and scope of its research portfolio and the volume of publications annually. BWH is a training ground for physicians, nurses, and allied health professionals. We have 1,100 trainees in over 140 of the most sought after training programs in the world, and also host Harvard Medical School students in rotations throughout our programs. As our global health services expand, our clinical trainees have rich opportunities to contribute and learn in challenging environments around the world. Brigham and Women's Hospital is an EEO, AA, VEVRAA Employer.

Founded: 2018

Company size: 10001

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Job description

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Under the general supervision of the Corporate Manager of Purchasing or his/her designee, the Procurement Specialist operates within the established organization and departmental policies and procedures. The Procurement Specialist provides procurement process support to Mass General Brigham Customers and Suppliers. Procurement process support includes the following tasks as presented in the Principal Duties and Responsibilities Section. The Procurement Specialist will have extensive contact with Mass General Brigham Suppliers and Mass General Brigham Customers (Research, Clinical and Administrative).

Qualifications

Bachelor's Degree in General Business required. Experience can be accepted in lieu of degree
2-3 years of related purchasing experience required

Principal Duties and Responsibilities:

Use/s the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration
Take responsibility for assigned requisitions. Source description only requests through existing vendors when possible, using knowledge of Mass General Brigham item file and alternate vendors.
Process any orders requiring manual buyer intervention including standing, blanket, bill-only, description-only, new vendor requests, services, independent contractors, and summary orders.
Review purchase requisitions for appropriateness with regard to budgets and their conformance with established policies and procedures.
Identify and/or select potential sources of services or supplies
Assists in determining if newly suggested vendors are appropriate to add to the Mass General Brigham Supplier File.
Administer purchase orders and other transactions from requisition development to completion.
Utilizes a computerized/automated materials management system(s) which includes EDI processing, PeopleSoft web-based vendor direct programs (punch out vendors), and GHX.
Familiarizes himself/herself with the characteristics and functions of the product by utilizing reference sources and resource persons.
Follows up and offers feedback to users on requisitions outstanding.
Maintains documentation of sourcing with due consideration to price, quality, availability and delivery accurately.
Respects and maintains the confidentiality of all patient, physician, and hospital related information.
Cooperates and communicates in an effective, professional manner with supervisor, management, peers, general staff, physicians, other personnel.
Encourages open communication and verbalization of opinions among staff in attempt to identify and resolve problems and improve the overall efficiency of the department
Other duties as requested by Manager of Purchasing and/or designee.

Skills/Abilities/Competencies:

Requires excellent organizational skills.
Requires excellent verbal, written, and communication skills.
Requires the ability to work independently, take initiative, prioritize tasks and escalate issues as needed.
Able to collaborate in a team environment.
Knowledge of basic computer systems (ex: Microsoft Outlook, Microsoft Office) and preferably Mass General Brigham applications (ex: PeopleSoft, GHX).

Additional Job Details (if applicable)

• M-F Eastern Business hours required for remote role
• Quiet, secure, stable, compliant work station required

Remote Type

Remote

Work Location

399 Revolution Drive

Scheduled Weekly Hours

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$19.81 - $28.30/Hourly

Grade

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

0100 Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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