Key Facts

Remote From:

Full time

English

Hard Skills

Protected Health Information Electronic Health Record Applications Employee Onboarding ABA Intervention Medical Practice Experience Digital File Management User Account Control Vendor Management Microsoft Dynamics CRM Process Management +3 more

Other Skills

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Microsoft Excel
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Professional Communication
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Multitasking
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Detail Oriented

Roles & Responsibilities

4+ years of experience in medical or clinical administration, preferably in ABA, autism therapy, or behavioral health settings
Strong knowledge of onboarding workflows, credentialing, or payer documentation processes
Excellent written communication skills with a professional, detail-oriented style
Experience using tools such as Google Workspace, Microsoft Excel, EHR platforms (e.g., CentralReach, SimplePractice), or CRM systems

Requirements:

Support onboarding of new BCBAs and clinical staff by completing documentation and setting up required accounts
Manage professional email communication with vendors, partners, and staff to facilitate onboarding processes
Track onboarding workflows, follow up on incomplete tasks, and ensure timelines are consistently met
Ensure compliance with HIPAA and clinic-specific data management protocols

Job description

Job Title: Medical Administrative Assistant (ABA / Autism Therapy Clinic)

Location: Remote
Schedule: Full-time, 9:00 AM - 5:00 PM PST

Apply here: https://operationsarmy.com/application

Were seeking a highly organized and proactive Medical Administrative Assistant with direct experience in ABA (Applied Behavior Analysis) or autism therapy clinics. This role is fully back-office and focuses on providing onboarding and administrative support for clinical teams and vendors. Youll play a key role in ensuring smooth, efficient, and compliant onboarding workflows for BCBAs and other clinical staff.

Key Responsibilities

Support the onboarding of new BCBAs and clinical staff by completing documentation and setting up required accounts.
Manage professional email communication with vendors, partners, and staff to facilitate onboarding processes.
Track onboarding workflows, follow up on incomplete tasks, and ensure timelines are consistently met.
Maintain and update internal spreadsheets and trackers related to onboarding and credentialing progress.
Submit and manage payer or credentialing documentation as needed.
Organize, store, and retrieve digital files including agreements, intake forms, and therapy-specific documents.
Ensure compliance with HIPAA and clinic-specific data management protocols.
Provide regular reports and updates to the Onboarding or Operations Lead.

Required Qualifications

4+ years of experience in medical or clinical administration, preferably in ABA, autism therapy, or behavioral health settings.
Strong knowledge of onboarding workflows, credentialing, or payer documentation processes.
Excellent written communication skills with a professional, detail-oriented style.
Demonstrated ability to manage multiple administrative tasks independently.
Experience using tools such as Google Workspace, Microsoft Excel, EHR platforms (e.g., CentralReach, SimplePractice), or CRM systems.
High attention to detail and comfort handling sensitive healthcare information.