Location: Singapore
Job Function: Technology Group
Job Type: Contract
Req ID: 17080
Recruiter: Yvonne Loh
GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.
Technology Group
The Technology Group (TG) is a key enabler to keep our business moving forward and is constantly exploiting state-of-the-art information technologies to enhance GIC’s ability to be the leading global long-term investment firm. We aim to provide users with empowering and transformational capabilities, and to create an inclusive, innovative and integrated work environment.
Associate, Vendor Operations Administrator (1 Year Contract)
We are looking for suitable candidates to join our Technology Group as a Vendor Operations Administrator on a contract basis for a duration of 1 year.
What will you do as an Associate, Business Operations Administrator?
- Vendor Governance & Lifecycle Administration
- Support end to end vendor lifecycle activities including onboarding, offboarding, extensions and renewals, in accordance with GIC’s Vendor Staff Management and governance policies.
- Track vendor resource engagements, contract milestones, expiry dates and compliance requirements to ensure timely actions and approvals.
- Coordinate submission and follow up of Purchase Requests related to vendor staffing, renewals and non panel engagements.
- Maintain accurate, complete and audit ready vendor records in the GIC Vendor Management System, ensuring data integrity and alignment with governance standards.
- Act as an operational liaison between business stakeholders, vendors, Procurement, and Finance on vendor administration matters.
- Vendor Data, Reporting & Controls Support
- Extract vendor related data and metrics to support VGO dashboards, management reporting and governance reviews.
- Perform basic analysis on vendor statistics (e.g. headcount, tenure, utilisation, renewals) to identify trends, gaps or follow up actions.
- Support periodic governance activities such as audits, data validation exercises and compliance checks by collating required documentation and evidence.
- Ensure timely follow ups on outstanding vendor actions, approvals and documentation to meet governance and control timelines
- General Shared Services Support
- Support centralized Technology Group procurement administration activities, including training requests, software subscriptions, and approved vendor related purchases.
- Collate operational data, administer surveys or polls, and track responses with timely reminders.
- Provide general administrative and coordination support for vendor governance or operations initiatives as required.
What qualifications or skills should you possess in this role?
- At least 3 years of working experience in administration or support functions.
- Degree holder with experience in vendor administration, shared services, operations support, or procurement support roles.
- Strong coordination and organisational skills, with the ability to manage multiple requests across teams and stakeholders.
- Good written and verbal communication skills, with strong attention to detail and data accuracy.
- Familiarity with vendor management, vendor governance, procurement, or staffing administration is an advantage.
- Experience using workflow or tracking tools (e.g. Jira or similar systems) is a plus.
- Ability to work independently, prioritise tasks, and meet deadlines in a shared services setting.
Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.
GIC is a Great Place to Work
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
GIC is an equal opportunity employer
As an employer, we passionately believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives of GIC teams to drive competitive performance. An inclusive environment yields exceptional contribution.
Learn more about our Technology Group here:
https://gic.careers/group/technology-group/
