3+ years in admin, operations, coordination, or executive support for international clients
Experience in accounting, bookkeeping, audit, tax, finance, or BPO admin support
Excellent English communication (written and verbal)
Proficiency in Google Workspace or Microsoft Office
Requirements:
Maintain accurate job details, budgets, timelines, and client information
Monitor job progress, deadlines, aging jobs, and follow-up requirements
Assist with job allocation and balance workloads; manage WIP, budgets, and team time entries
Draft and manage professional emails, calendar management, and organize files and documentation
Job description
About the Role
We’re hiring a detail-oriented Accounting Admin & Operations Assistant to support a modern Australian accounting and advisory firm. You will help keep internal operations running smoothly by coordinating workflows, tracking job progress, maintaining documentation accuracy, and providing administrative support to client managers.
Note: This is not an accounting or bookkeeping role, it’s an operations and admin support position working closely with an accounting team.
What You’ll Do
Maintain accurate job details, budgets, timelines, and client information
Support data cleanup and ensure records are complete and reliable
Monitor job progress, deadlines, aging jobs, and follow-up requirements
Assist with job allocation and help balance workloads across the team
Use dashboards and reports to track workflow and job performance
Manage WIP, budgets, and team time entries
Support billing preparation and verify job status accuracy
Review ATO lodgement due dates and coordinate reminders
Draft and manage professional emails (reminders, follow-ups, scheduling)
Assist with calendar management and team scheduling
Organize files, documentation, and operations materials
Prepare client proposals, recurring job setups, and performance review schedules
Assist client managers with day-to-day administrative needs
Help improve workflows and operational processes
Assist with KPI tracking and reporting for leadership
What We’re Looking For Required:
3+ years in admin, operations, coordination, or executive support for international clients
Experience in accounting, bookkeeping, audit, tax, finance, or BPO admin support
Excellent English communication (written & verbal)
