Institutional Giving Coordinator -- Part Time

About Trout Unlimited 

Trout Unlimited (TU) works across the U.S. to bring together diverse interests to care for and recover rivers and streams so our children can experience the joy of wild and native trout and salmon. Our Institutional Giving team secures foundation funding that enables this work at scale.

The Role

This is a precision operations role with a positive, can-do spirit at its core. The Institutional Giving Coordinator ensures that every proposal, report, deadline, and data point is handled accurately and on time, every time. You bring a mindset that solutions exist, challenges can be worked through, and the work can move forward. You are the backbone of execution for a high-performing fundraising team. Success in this role means nothing falls through the cracks, and the team experiences you as reliable, steady, and a genuinely positive partner. This position reports to the Director of Institutional Giving and supports a small team of frontline fundraisers.

Core Responsibilities

Grant & Proposal Coordination

• Build and populate grant templates (proposals, budgets, reports) with accuracy and completeness 
• Track all proposal and reporting deadlines and proactively drive the team to meet them 
• Assemble, review, and submit materials that are clean, complete, and on time 
• Manage grantor portals, including logins, submissions, and recordkeeping 

Data & Systems Management

• Enter and maintain accurate, up-to-date data in CRM (NetSuite) 
• Track grant payments and coordinate coding with Finance and program staff 
• Maintain organized, reliable grant files and archives 
• Manage shared systems (SharePoint, trackers, templates) so information is current and accessible 

Team Operations

• Maintain a master calendar of all institutional deadlines and deliverables 
• Schedule and coordinate meetings across teams 
• Prepare materials for funder interactions and internal planning 
• Ensure timely, accurate thank-you letters and stewardship touchpoints 
• Take ownership of additional administrative tasks and special projects as needed, ensuring they are completed with the same level of accuracy, timeliness, and follow-through as core responsibilities 

Process Discipline & Quality Control

• Identify gaps, inconsistencies, or risks and resolve them before they become issues 
• Maintain and improve standard operating procedures
• Serve as a final check for completeness and accuracy across submissions and records 

What Success Looks Like

• Deadlines are consistently met without last-minute scrambling 
• Submissions are accurate, complete, and professional 
• Data are reliable and up to date 
• The team operates smoothly because details are fully handled 
• Colleagues experience you as dependable, solutions-oriented, and easy to work with

Who You Are

You bring both operational excellence and grounded optimism to your work.

• Highly reliable: You do what you say you will do, on time 
• Detail-oriented: You take pride in getting things exactly right
• Organized and disciplined: You manage multiple priorities without dropping tasks 
• Proactive: You anticipate needs and close gaps without being asked 
• Optimistic and solutions-oriented: You believe there is always a way forward and approach work with a “figure it out” mindset 
• Friendly and collaborative: You build positive, respectful working relationships across teams 
• Flexible and responsive: You are comfortable taking on a range of tasks and shifting priorities while maintaining high standards 
• Steady under pressure: Deadlines and complexity do not derail your focus or your attitude

The Impact of This Role

In this role, you make the work possible. The care you bring to details, deadlines, and follow-through directly enables Trout Unlimited to secure funding and deliver conservation impact across the country. You will be the person the team relies on to keep things moving and ensure nothing is missed. When you do this job well, everyone around you is more effective. If you take pride in being dependable, enjoy bringing order and clarity to complex work, and believe there is always a way to get things done well, you will find this role both meaningful and satisfying.

Must Have

• 2–5 years of experience in fundraising operations, administration, or similarly detail-intensive work 
• Demonstrated ability to manage multiple deadlines and workflows simultaneously 
• Strong organizational skills with consistent follow-through 
• High level of attention to detail and accuracy in written and data-driven work 
• Strong written communication and copyediting skills 
• Proficiency in Microsoft Office (especially Excel and Outlook) and shared file systems 
• Experience maintaining data in a CRM
• Ability to work independently in a remote environment and manage priorities without close oversight 
• Interest in and enthusiasm for Trout Unlimited’s mission 

Nice to Have

• Experience with institutional fundraising or grant management 
• Familiarity with grant proposal and reporting processes 
• Experience working with grantor portals 
• Experience coordinating across multiple teams (e.g., finance, program, communications) 
• Experience with document management systems such as SharePoint

Compensation and Benefits (Part-Time Eligibility)

This is a part-time, hourly position expected to average approximately 20 hours per week. The hourly rate range for this role is $38–$46 per hour, depending on experience and qualifications. Occasional additional hours may be available based on workload and organizational needs.

We care about supporting our team in meaningful ways. Depending on hours worked, part-time employees may be eligible to participate in Trout Unlimited’s benefits program, which can include health insurance, retirement savings (403(b)), paid sick leave, vacation accrual, and access to an Employee Assistance Program (EAP). Employees working 20 hours or more per week are eligible for participation in the 403(b) retirement plan and EAP benefits. Please note that part-time employees are not eligible for paid federal holidays. Additional details on benefit options, costs, and enrollment will be shared during the hiring process.

How to Apply

By 8:00 p.m. ET on April 17, 2026, please provide a resume and cover letter to Trout Unlimited via our online job application system: https://recruiting.paylocity.com/Recruiting/Jobs/Details/4035840

Please include your earliest available start date in your cover letter. 

Our Commitment to Diversity

At TU, we value a diverse representation of staff, and we actively seek candidates for this

position who come from communities that have been historically under-represented in

conservation and those who have been most impacted by degraded rivers and streams.

We are committed to building space for all people to participate in our work to care for

trout and salmon and clean our shared waters. We are proud to be an equal opportunity

employer.