Key Facts

Remote From:

Full time

Mid-level (2-5 years)

German, French, Spanish, English

Hard Skills

Vendor Management Event Scheduling Applied Marketing Cross-Functional Collaboration Logistics Event Tracking Lead Generation Community Development Planning Business Partnering Field Marketing Marketing Marketing Collateral Organizational Structure Stakeholder Communications

Other Skills

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Data Reporting
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Accountability
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Communication
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Adaptability
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Time Management
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Teamwork
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Detail Oriented
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Constructive Feedback
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Relationship Building

Roles & Responsibilities

3+ years of experience in event coordination, field marketing, or operations in a B2B, SaaS, or agency environment.
Highly detail-oriented with strong organizational skills (lists, timelines, checklists).
Strong communication skills in English across multiple markets and ability to collaborate with colleagues to adapt for local needs; knowledge of a second European language (French, Spanish, or German) is a strong advantage.

Requirements:

Support planning and delivery of Payhawk’s Future CFO events, including logistics, venue and supplier coordination, run-of-show documents, schedules, and on-the-day operations.
Execute 3rd-party event presence, ensuring brand assets, messaging, and collateral are up to date and consistent with our overall positioning.
Collaborate with Sales and Business Development on pre- and post-event actions including outreach and post-event follow-ups.
Coordinate webinars and digital experiences, working closely with Global Content and Product Marketing teams.

Payhawk

Financial Services

About Payhawk

Payhawk is one of the leading spend management solutions for domestic and international businesses throughout Europe, the US, and the UK. Combining company cards, reimbursable expenses, accounts payable, and seamless accounting software integrations into a single product, Payhawk makes business payments easy — for everyone. Payhawk helps customers in over 32 countries to maximise efficiency, control spending at scale, and stay agile. With offices in London, Berlin, Barcelona, Paris, Amsterdam, Vilnius, Sofia, and New York, Payhawk’s diverse customer base includes top names like LuxAir, Babbel, Vinted, Wallbox and Wagestream.

Company type: SME

Industry: Financial Services

Founded: 2018

Company size: 201 - 500

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Job description

Company Mission

Payhawk is a leading global spend management solution for scaling businesses. Headquartered in London and combining company cards, reimbursable expenses and accounts payable into a single product; its future-facing technology enables finance teams to control and automate company spending at scale.

The Payhawk customer base includes fast-growing and mature multinational companies in 32 countries including LuxAir and Wagestream. With offices in New York, London, Berlin, Munich , Barcelona, Paris, Amsterdam, Vilnius and Sofia; Payhawk is backed by renowned investors such as Lightspeed Venture Partners, Greenoaks, QED Investors, Bek Ventures and Eleven Ventures.

Our values include supporting flat hierarchies, taking ownership and responsibility, seeking and providing feedback, managing constructive critique, and speaking our minds. We understand that the best ideas don’t all come from the same place, so we encourage diversity and inclusion in all areas of our work.

The future of fintech is about more than money, and we believe in work-life balance, continual learning, and empowered teams. We’re also on a journey to measure and improve our environmental and social impact. From virtual cards to digital subscriptions, our software and automation help take paper out of the equation for our customers, too.

We’re changing the world of payments, and we’re looking for an exceptional team to help us.

About the role

As Event Specialist, you support the planning and execution of all Payhawk experiences – from our owned Future CFO community events to 3rd-party conferences, webinars, and brand ambassador activations.

Your mission is to make sure everything runs smoothly, on time, and on brand: the right people in the room, a high-quality experience on the day, and clean handover of leads and insights back into the business. You’ll be the operational backbone of Payhawk’s Experiential Marketing team.

This is a hands-on role ideal for someone who loves details, enjoys working with people, and wants to grow their career in B2B experiential and community marketing.

Key responsibilities

Support planning & delivery of Payhawks “Future CFO” events including all logistics, venue and supplier coordination, run-of-show documents, schedules and on-the-day operations
Execute 3rd-party event presence, working internally and with external agency partners. , ensuring brand assets, messaging, and collateral are up to date and consistent with our overall positioning.
Collaborate with Sales and Business Development on pre and post event actions including outreach and post event followups
Coordinate webinars & digital experiences working closely with our Global Content and Product Marketing teams
Community & relationship management - support relationship-building with new and existing speakers, partners, and Payhawk ambassadors
Data, operations & reporting - Ensure accurate event tracking across tools and CRM, and support pre- and post-event lead management with Experiential Marketing, Marketing Ops, and BDR/Sales

Requirements

3+ years of experience in event coordination, field marketing, or operations in a B2B, SaaS, or agency environment.
Highly detail orientated - lists, timelines, and checklists make you happy.
Strong communication skills and comfortable working in English across multiple markets, and collaborating with colleagues to adapt for local needs.
A second European language (e.g., French, Spanish, or German) is a strong advantage for regional event coordination and speaker/partner communication.

Company Benefits

30 days holiday paid leave
Competitive compensation package
Exchange policy to another Payhawk office (London, Berlin, Barcelona, Paris, Amsterdam)
Flexible working hours and opportunity to work from home
Regular team-wide events
Additional Medical care
Company office massages
Opportunity to use the Payhawk product.

Payhawk is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

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