Talent Acquisition Coordinator

Position Summary: 

We are seeking a Talent Acquisition Coordinator to support hiring across multiple departments while maintaining a strong candidate experience and consistent hiring standards. This role is hands‑on and execution‑focused. The ideal candidate will manage recruiting logistics, conduct initial candidate screenings, and partner closely with hiring managers and HR to keep roles moving efficiently from application through offer. Success in this role comes from organization, follow‑through, and the ability to manage multiple open roles at once without losing momentum. This position does not own compensation decisions, final offers, or HR policy, but plays a critical role in ensuring recruiting pipelines stay active and organized. 

Key Responsibilities: 

• Recruiting & Candidate Screening 

• Conduct first‑round HR screening interviews to assess baseline qualifications, communication skills, and culture alignment 

• Review resumes and applications to identify candidates who meet role requirements 

• Partner with the HR Director and HR Generalist to determine which candidates advance in the interview process 

• Maintain consistent screening notes and candidate evaluations in the ATS 

• Interview Coordination & Pipeline Management 

• Schedule interviews across multiple stakeholders and departments 

• Serve as the primary point of contact for candidates throughout the interview process 

• Track candidate progress and ensure timely follow‑ups with hiring managers 

• Proactively flag stalled roles, scheduling issues, or candidate drop‑off risks 

• Hiring Manager Partnership 

• Work closely with hiring managers to keep interview processes moving and aligned 

• Ensure interview steps and expectations are clear and consistent 

• Provide hiring managers with visibility into candidate pipelines and next steps 

• Help reinforce structured interview practices and scorecards 

• Recruiting Operations & Reporting 

• Maintain accurate recruiting trackers and ATS data 

• Support posting roles, managing inbound applicants, and coordinating sourcing efforts 

• Assist with recruiter and agency coordination when applicable 

• Provide basic recruiting metrics such as time‑to‑screen, time‑to‑interview, and pipeline health 

• Candidate Experience 

• Ensure candidates receive timely communication and a professional, organized experience 

• Coordinate logistics, interview details, and follow‑ups 

• Represent SmartLight’s culture and values throughout the recruiting process 

Qualifications: 

• Education: 

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred. 

• Experience: 

• 2–4 years of experience in recruiting coordination, talent acquisition, or HR support, ideally in a fast‑paced or growing organization, with exposure to technical, IT, or analytics‑focused professional roles. 

• Skills and Competencies: 

• Strong interpersonal and communication skills 

• Ability to manage multiple open roles and priorities simultaneously 

• Experience conducting candidate screening interviews and coordinating interview processes 

• High attention to detail and strong organizational skills 

• Proficiency with applicant tracking systems (ATS), HRIS platforms, and Microsoft Office Suite 

• Ability to partner effectively with hiring managers and cross‑functional stakeholders 

• Ability to handle confidential information with discretion and professionalism 

• Strong judgment and problem‑solving skills 

• Comfortable working in a fast‑paced, evolving environment 

• Proactive, resourceful, and execution‑oriented 

Who is SmartLight Analytics 

SmartLight Analytics was formed by a group of industry insiders who wanted to make a meaningful impact on the rising cost of healthcare. With this end in mind, SmartLight works for self-funded employers to reduce the wasteful spend in their healthcare plan through our proprietary data analysis. Our process works behind the scenes to save money without interrupting employee benefits or requiring employee behavior changes.