Key Facts

Remote From:

Full time

English

Hard Skills

Project Documentation Invoicing Budget Analysis Forecasting Management Project Cost Management Proposal Development Project Management Billing Project Management Accounts Receivable Contract Management Data Administration Order Management Project Closure

Other Skills

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Communication
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Analytical Skills
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Teamwork
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Organizational Skills
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Detail Oriented
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Learning Agility
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Social Skills

Roles & Responsibilities

Strong analytical and organizational skills
Excellent communication and interpersonal skills
Great attention to detail
Knowledge of project life cycle phases and contract management

Requirements:

Review project initiation documentation for accuracy and completeness, and set up new projects per standards.
Maintain project folders and manage resource allocation and personnel forecasts.
Handle invoicing and related documentation: generate, review, and adjust invoices, coordinate pre-approvals and client uploads, and follow up on payments.
Create and maintain project tracking reports (budgets, margins, invoices, status), monitor aging receivables, support change orders, participate in project health/invoicing meetings, and close out projects (system closure and archival after ~90 days).

Job description

Summary:

The Project Controller supports the project management teams by utilizing company tools and systems to monitor and maintain the health of projects and ensure proper invoicing practices.

Responsibilities:

Proposal Document Review: Ensure all project initiation documentation is accurate and complete.
Project & PIC Set-Up: Initiate and configure new projects, ensuring all details are accurate and aligned with organizational standards.
Project Folder Review: Ensure all relevant documents are saved in the project folder. Ex: Proposal, Budget Tables, MSA/PO, NTP, etc.
Resource and Forecast Trackers: Maintain accurate tracking of resource allocation and personnel forecasts.
Invoice Management:
- Generate, review, and adjust invoices in alignment with project progress.
- Coordinate invoice pre-approvals and client uploads.
- Prepare and manage client required documentation related to the invoice.
- Send invoices and follow up as needed to ensure timely payments.
Project Tracking & Reporting:
- Create and maintain reports on budgets, margins, invoices, and overall project status.
- Review aging reports to monitor outstanding receivables.
- Assist in the creation of Change Orders and ensure all updates are accurately reflected and properly aligned within systems.
- Participate in regular project health and invoicing meetings with Project Managers.
- Escalate any project related issues to Project Managers.
Project Closeout
- Close projects in systems.
- Ensure all project related costs are entered.
- Archive job folder ~90 days.

Required Skills and Experience:

Strong analytical and organization skills
Excellent communication and interpersonal skills
Great attention to detail
A high aptitude for learning and retaining new knowledge
Strong sense of self-management and independence
Knowledge of project life cycle phases and contract management
Able to work independently and with the team.

Encompass Services, LLC is an equal opportunity employer. Qualified applicants will be considered for employment without regard to age, race, color, religion, gender, marital status, sexual orientation, gender identity, national origin, veteran or disability status.

This position requires that you are eligible to work in the United States. Encompass Services, LLC will not sponsor visa applications for this position. 

CompensationTBD

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