Higher vocational training in a relevant discipline with 5 years post-related experience, or secondary educational qualification with 5 years post-related experience in supporting the administrative parts for a team of project managers.
In-depth knowledge of MS-Office tools and project administration tasks from start-up to closure, including documentation, development, monitoring, and procurement activities.
Experience with NATO/NCIA project management policies and procedures, including NSIP process (Type-B Cost Estimate, Scope Change letters, Joint Final Acceptance Inspection).
PRINCE2 or PMI PMP certification, or proven relevant experience, and excellent written and oral English communication skills.
Requirements:
Provide support to Project Managers (PM) and Operations Specialists of the Operations Support (OSS) Branch, and other PMs or JISR administrative team on an as-needed basis.
Support PMs for Acquisition, Service Now dashboards, coordination of meetings, follow-up of procurements, and provisioning of new or extended Reach accounts and laptops for contractors.
Monitor and control non-complex small projects; ensure delivery within scope, schedule, cost and quality.
Coordinate and participate in multidisciplinary meetings and maintain related documentation and reporting, including SharePoint workspaces and portals as needed.
Job description
This is a remote position.
Provide support to Project Managers (PM) and Operations Specialists of the Operations Support (OSS) Branch, and other PMs or JISR administrative team on an as-need basis;
Provide support toPMs for Acquisition, Service Now Dashboards, Coordination of meetings, Follow-up of procurements and internal reviews, request new- or extend Reach accounts and laptops for contractors;
Monitor & control non-complex small projects; and
Coordinate and participate in multidisciplinary meetings.
Requirements
Essential education, experience, and training:
Higher vocational training in a relevant discipline with 5 years post-related experience or a secondary educational qualification with 5 years post-related experience in supporting the administrative parts for a team of project managers;
Able to work with a team of Project Managers and Operational Specialists, supporting them in the development, monitoring and reporting of project plans, costs plans, resource allocations, and procurement activities;
Able to work pro-actively and independently on the assigned tasks, for which a level of familiarity with the specific programmes is required;
In-depth knowledge of MS-Office tools;
Strong knowledge of project administration tasks such as documentation requirements, project development task flows from start-up to closure, supporting projects delivery within agreed scope, time, cost and quality limits;
Recent experience of the administration and management of assigned projects in accordance with appropriate NATO regulations and NCIA project management policies and procedures;
Current experience with NATO Security Investment Programme (NSIP) process (including specifically Type-B Cost Estimate, Scope Change letters, Joint Final Acceptance Inspection);
In-depth experience in using Enterprise Business Application (EBA), Service Now, and Neo E-Procurement;
Experience in supporting Project Managers for NCIA Third Party projects for NAPMA, NSPA, NAEW Force and SHAPE;
Experience with NCIA Procurement Types (Basic Ordering Agreement, Indefinite Delivery Indefinite Quantity, Invitation for Bid);
Experience in NCIA Orderbooks, Service Now Dashboards, other Service Now Dashboards and Reporting tools;
Experience in maintaining SharePoint workspace and portals;
PRINCE 2 or PMI PMP certification, or proven relevant experience; and
Excellent written and oral communication skills in English.
