Area Administrator - Frederick Co., MD

If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the Jobs Hub. Applying externally may delay your application and require you to resubmit internally.

Young Life requires all​ employees to sign a Statement of Faith. We recommend you read this statement before applying​ for any position.

Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation,
Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Job Specific Working Conditions:

Logistics:

• Starting May 2026 (Paperwork must be done two weeks prior to start date)

• Hourly Position ( 5-10 hours/week)

  • 5 hours/week most weeks

  • 10+ hours/week seasonally

  • Admin will self-report hours

• Work from home most of time but some in-person work required

Training/Resources:

• Area Admin Guidebook (provided by National Office)

• Occasional calls with Regional Administrator

Weekly Tasks:

• Reporting Core Ministry Count (CMC) numbers

• Tracking attendance for Meetings (Team Meetings, Leadership, Committee, Events)

• Answering emails sent to Area Admin email account

• Process and track area donations

Monthly Tasks:

• Completing Expense Reports for staff and area

• Updating Area Website with upcoming events and links

• Updating Area Facebook Prayer Page with prayer requests

• Keeping volunteers up-to-date on required screenings/trainings

• Attending monthly Area Team Leader Meeting (first Thursday of month)

Seasonal Tasks:

• Fall Weekend Camping (September-November)

  • Working with bus companies to secure buses

  • Tracking registration, payments & health forms

  • Communication with parents

• Area Banquet/Trivia Night Fundraiser (March)

  • Communication with Table Hosts/Team Captains

  • Tracking sponsorships and registrations

• Donor Mailings

  • Printing, stuffing and sending mailings

  • Creating updated mailing lists that include new donors

• Regional Committee Leader Weekend (February)

  • Communication with Leaders and Committee

  • Securing locations for meals and other activities

  • Finalizing attendance and rooming for area

  • Attending the Weekend (minimum of Saturday)

• Area Spring Auction Fundraiser (March-April)

  • Communication with donors and businesses

  • Requesting donations from businesses with online donation request forms

  • Behind-the-Scenes Auction Admin on the night of the event

• Summer Camping (Spring-Summer)

  • Working with bus companies to secure buses

  • Tracking registration, sign-up discounts, payments & health forms

  • Tracking second-timer registration and training

  • Communication with parents

  • Organizing camp fundraiser details & communication

  • Communication with camp in regards to contracts, forms and registrations

Systems/Apps to learn/use:

• Workday (Expense Reports, Invoices, Budgeting)

• Donor Elf (Tracking Donations)

• YL Connect/Salesforce (Camping, Leader Tracking, CMC Reporting)

• Webconnex (Camp Registration & Donor Event Pages, Donations, Registrations & Payments)

• Google Workspace Apps (Gmail, Drive, Forms, Sheets, Docs, Slides)

• GroupMe (Leader Communication)

• Canva (Creating documents, flyers, graphics)

• RightNow Media (Leader & Second Timer Trainings)

• Linktree (Parent & Leader Communication)

• Emma (Donor Updates)

• Brandcast (Updating Area Ministry Site)

• Facebook (Updating Area Prayer Page, Answering Messages on Area Page)

Area Office Administrator I

Summary:
This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.


Essential Duties:

Written and Verbal Communication

Answer correspondence, do filing and prepare mailings.

Answer phones.

Respond to voicemail, e-mail and phone calls in a timely and professional manner.

Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.

Create club/event postcards, flyers, and/or maps.

Send prayer e-mails and monthly updates.

Send personal support mailings.

Create and maintain area M-Site.

Send thank-you letters to donors.

Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration

Process and track donations.

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.

Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.

Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

5.Maintain contact databases including the following:

Update area donor database on a regular basis.

Enter club card data into kid database.

Update parent database.

Maintain newsletter recipient list.

Create and maintain banquet invitation list.

Update contact in Palm/Outlook.

Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

6.Human Resource for Regional Administrators

Track and report vacation, sick and personal days for eligible area staff.

Submit timesheets for hourly staff.

Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

C.Event Administration
1.Coordinate area meetings, including:

Area Staff Meetings

Area leadership meetings

Area committee meetings

2.Camp

Track participation, payments, health forms and how much each kid has earned in fundraisers.

Send letters to parents about camp sign-ups, itineraries and health forms.

Responsible for fundraiser marketing.

Construct and distribute camp brochures.

Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.

3.Banquet/Golf Marathon/Auction

Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.

Track guest list, table sponsors, RSVP list and donations received from banquet.

Coordinate with table hosts about their invitation lists.

Mail invitations.

Send thank you notes to banquet donors.

Track table sponsors.

D.Training
Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.


Working Conditions:
Office Environment


Education:

High school education or its equivalent.

Associates degree preferred.

Ongoing education encouraged.

Experience Required For The Job:

Previous administrative assistant experience preferred.

Ability to type 55 to 60 words per minute with few errors.

Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).

Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.

Good grammar skills and strong written and verbal communication skills.

Ability to maintain confidentiality.

Basic accounting skills.

Detail oriented multi-tasking ability.

Proven relational skills with both kids and adults.

Initiative with developing processes/systems around events – data organization and maintenance.

Great customer service skills.