Key Facts

Remote From:

Austria , United States

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Other Skills

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Virtual Teams
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Microsoft Excel
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Microsoft PowerPoint
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Non-Verbal Communication
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Adaptability
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Accountability
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Time Management
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Teamwork
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Organizational Skills
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Detail Oriented
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Lifelong Learning

Alpha USA

Non-profit Organization - Charity

About Alpha USA

The Alpha course has been experienced by an estimated 24+ million people. It's a safe place to ask spiritual questions & explore the Christian faith. Started in London in 1979 as a brush-up course for rusty churchgoers, the Alpha course has become a worldwide phenomenon and is now held in 169 countries. It is estimated that nearly 20 million people worldwide have attended an Alpha course. The Alpha course comprises 15 sessions held over 10 weeks and is free and open to everyone. No question is out of bounds, and participants are free to say as much or as little as they wish as they make up their own minds about the teachings of Jesus. Spirited discussions often ensue on topics ranging from “Who is God?” and “Why am I here?” to “Why is there suffering?” and “Is God a delusion?” Many churches offering the Alpha course report that their attendance has exploded as a result. Pastor Rick Warren, author of the worldwide bestseller, 'The Purpose-Driven Life', describes the Alpha course, “One of the most effective evangelism tools for the 21st century.” "...many claim Alpha has changed their lives and appear genuinely happier for the experience." - TIME "Alpha.... uses modern marketing methods to promote and explain Christian teachings around the world." -Newsweek To learn more about holding an Alpha course at your church, in your workplace or home, or to find a course near you, visit http://www.alphausa.org/

Company type: Scaleup

Industry: Non-profit Organization - Charity

Founded: 2018

Company size: 51 - 200

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Job description

PURPOSE OF ROLE, SPECIFIC RESPONSIBILITIES (INCLUDED BUT NOT LIMITED TO)

The Marketing Project Coordinator keeps the Communications & Marketing team moving in sync — building the systems, rhythms, and coordination that allow every team member to do their most meaningful work with clarity and confidence. This role makes excellent work possible by ensuring the right people have the right
information at the right time.

This is a role for someone who is energized by creating order, takes pride in making others more effective, and understands that excellent marketing depends as much on organized systems as it does on creative talent. The ideal candidate is proactive, highly organized, and brings enough marketing literacy to communicate
clearly across a team of specialists.

ESSENTIAL RESPONSIBILITIES AND FUNCTIONS:

Project & Workflow Management (40%)

Own and manage the team's project management system (Monday.com) — maintain workflows, track tasks and deadlines, ensure team adoption, and continuously improve the system as team needs to evolve.
Manage project intake and triage — receive, log, and prioritize incoming requests from internal teams and stakeholders, ensuring nothing falls through the cracks.
Maintain project calendars across all active campaigns and initiatives, flagging conflicts or capacity issues before they become problems.
Run weekly project status check-ins with the team, keeping meetings focused and action oriented.
Create and maintain standardized templates for campaign briefs, creative requests, and project intake.
Serve as the operational point of contact for cross-functional teams (IT, Development, Ministry/Network Directors), ensuring smooth handoffs and clear communication.

Research & Project Preparation (30%)

Coordinate with ministry leads, network directors, and internal stakeholders to gather content, assets, approvals, and project details before work begins — so the creative team has everything they need to execute.
Research and compile background information, audience insights, and relevant context to support campaign planning and creative development.
Prepare and distribute campaign briefs in collaboration with the Director and campaign owners, ensuring team members have clear strategic context and creative direction before projects launch.
Own the story lead tracking process — maintaining a pipeline of potential testimonials, church partner stories, and Alpha experiences sourced from across the organization. Follow up with story leads, coordinate initial outreach, and ensure all relevant details are gathered and ready before handing off to team for use.
Maintain organized digital asset libraries and campaign documentation accessible to the full team.

Production Support (20%)

Provide light production assistance to reduce bandwidth constraints across the team, including basic graphic creation using existing brand elements (Canva, Adobe Express, or similar), copy review and proofreading, and formatting and preparing presentations or event materials.
Ensure all production support output adheres to Alpha USA brand guidelines.

Team Enablement & Communication (10%)

Communicate project status, timelines, and blockers clearly and proactively — to the Director, project owners, and relevant stakeholders.
Identify process inefficiencies and propose practical solutions.
Foster a team culture of accountability, follow-through, and collaboration.
Support onboarding new tools, processes, or vendors as the team evolves.

ROLE DIMENSIONS:

Budget Management: N/A
People Management: N/A
Key Relationships – Internal:
Director of Communications & Marketing, Communications Manager, Visual Media Designer, Digital Content Manager, Content Creator, Ministry/Network Directors
Key Relationships – External: Creative vendors, freelance contributors, event coordinators, technology partners

ESSENTIAL SKILLS, EXPERIENCE AND EDUCATION:

2–4 years of experience in a marketing, project coordination, or operations role
Demonstrated experience managing projects and workflows using tools like Monday.com, Asana, ClickUp, or similar platforms
Strong organizational skills with the ability to manage multiple active projects simultaneously without losing detail
Excellent written and verbal communication skills — able to brief creatives, follow up with stakeholders, and document processes with clarity
Proactive and self-directed — comfortable working in a remote environment with minimal supervision
Collaborative and service-minded — satisfaction comes from enabling others' success, not from being the creative lead
Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Teams)
Basic graphic design capability using tools such as Canva or Adobe Express
Mission alignment — genuine care for Alpha's work and comfort in a faith-based environment

Preferred:

Experience working in a nonprofit, church, or ministry context
Familiarity with Salesforce Marketing Cloud or similar email/CRM platforms
Alpha experience (attended or led an Alpha course)

DESIRABLE CHARACTERISTICS:

Embodies Alpha DNA (prayer, invitation, hospitality, etc.)
Adheres to Alpha Staff Operating Values (see attached)
Guided by the ALPHA values—Attentive to God, Listening, Positive, Humble, and Ambitious—we strive to cultivate a culture rooted in faith, intentionality, and growth. These principles shape our approach to leadership, teamwork, and service.

SUCCESS IN THIS ROLE LOOKS LIKE:

Projects move smoothly from intake to completion because timelines, tasks, and responsibilities are clearly organized and tracked.
Campaigns launch efficiently because briefs, assets, and approvals are prepared before creative work begins.
Internal stakeholders experience clear communication and dependable follow-through on marketing requests.
A well-organized pipeline of stories and assets supports ongoing campaigns and communications.
The Communications & Marketing team operates with greater focus and effectiveness because systems, processes, and coordination are consistently maintained.

COMPETENCIES & ATTRIBUTES: