Key Facts

Remote From:

Philippines

Full time

Mid-level (2-5 years)

English

Hard Skills

Other Skills

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Microsoft Excel
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Microsoft Word
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Microsoft Outlook
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People Management
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Communication
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Teamwork
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Organizational Skills
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Detail Oriented

Roles & Responsibilities

2–4 years of experience in Contract Administration or Quantity Surveying within the Commercial Fit-out or Construction sector, with Australian clients
Advanced proficiency in Procore, Bluebeam, and Microsoft Project
Intermediate to advanced skills in Microsoft Excel, Word, and Outlook
Strong written English communication for drafting formal contractual correspondence

Requirements:

Subcontract procurement management: initiate and manage subcontract and supplier procurement, raise purchase orders and organize payments; assist in the preparation and distribution of required notices (Extension of Time, Variation Notices, and Delay Notices); assist in novation of Consultant Agreements where relevant for Design Construct projects; ensure subcontract matters in dispute are escalated and handled in a consultative manner
Financial reporting and document control: prepare accurate cost reports in collaboration with the Project Manager; assist with progress payment claim submissions and maintain the Subcontract Trade Package Letting / Procurement Register; establish and manage commercial procedures within Procore and internal systems (e.g., CHEOPS, CrookesNet) to ensure compliance throughout the project; assist in the preparation of handover documentation
Safety and administrative support: participate in required training or workshops and ensure all safety-related documentation for the project is filed correctly

Job description

Position: Contract Administrator

Salary: PHP80,000-PHP100,000

Work Schedule: 8:00AM - 5:00PM AEST

OVERVIEW:

The client is seeking a highly organized and commercially-minded Contract Administrator to support their Australian commercial fit-out projects. Working remotely, you will be responsible for the financial and contractual administration of projects, ensuring all subcontract and head contract requirements are met with precision. You will work in alignment with RCC Management to ensure project profitability and compliance.

RESPONSIBILITIES:

1. Subcontract & Procurement Management

Procurement: Initiate and manage the subcontract and supplier procurement process, including raising purchase orders and organizing payments.
Contract Administration: Assist in the preparation and distribution of required notices, including Extension of Time (EOT), Variation Notices, and Delay Notices.
Novation: Assist in the novation of Consultant Agreements where relevant for Design & Construct (D&C) projects.
Dispute Support: Ensure subcontract matters in dispute are escalated and handled in a consultative manner.

2. Financial Reporting & Document Control

Cost Reporting: Prepare accurate, timely, and up-to-date cost reports in conjunction with the Project Manager.
Claims Management: Assist with Progress Payment Claim submissions and maintain the Subcontract Trade Package Letting / Procurement Register.
System Compliance: Setup and manage commercial procedures within Procore and internal systems (e.g., CHEOPS, CrookesNet) to ensure compliance throughout the project duration.
Handover: Assist in the preparation of all required Handover Documentation.

3. Safety & People Management

Administrative Support: Participate in required training or workshops and ensure all safety-related documentation for the project is filed correctly.

Requirements

QUALIFICATIONS:

Must-Haves

Experience: 2–4 years of experience in Contract Administration or Quantity Surveying within the Commercial Fit-out or Construction sector, specifically with AU clients.
Project Tools: Advanced proficiency in Procore, Bluebeam, and Microsoft Project.
Office Suite: Intermediate to Advanced skills in Microsoft Excel, Word, and Outlook.
Logic: Strong understanding of construction sequencing, trade scopes, and financial "take-offs."
Communication: Superior written English skills for drafting formal contractual correspondence.

Nice to Have

Contractual Knowledge: Familiarity with Australian Standard (AS) Contracts and fundamental Contract Law principles.
Regulatory Awareness: A working understanding of the Security of Payment Act (SOPA) and the Building Code of Australia (BCA).
Software: Previous experience with CHEOPS, Aconex, or similar construction ERP systems.